Accounting Coordinator

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Reference Studios is a leading holistic communications agency founded by Mumi Haiati in 2017 with the vision to create a contemporary platform built on creativity and his vast global network. With offices in Berlin, Milan, and Paris , its approach is purpose-built for today's cross-culture environment, a terrain in which youth and luxury, brand and consumer, online and offline, co-exist as a whole.

Reference operates under the philosophy that everything a brand or institution does – both physically and digitally – should be thought of and treated as a form of media.

Reference offers an integral approach to communications, in which top tier experience in press relations, brand & community building, curation, events and social media are mobilised strategically and simultaneously to build momentum and energy around clients.

We are now seeking a full-time Accounting Coordinator to join our team in our Berlin office. The ideal candidate will possess an affinity for numbers, strong organisational skills, an acute attention to detail, and thrive working on multiple projects simultaneously with speed and efficiency. A genuine interest in creative industries and the ability to excel in a fast-paced environment are essential to thrive within our agency. As the backbone of our accounting structure, you will complete a vast variety of organisational tasks and work closely with all teams, demonstrating ownership, independence, and a team spirit.

Your Mission:

• Monitor and coordinate the preliminary bookkeeping of accounts receivables - draft, send-out, and book receivables invoices, and ensure on-going bookkeeping upload to DATEV Unternehmen Online (DUO).
• Conduct project financial controlling and reconciliation, ensuring all projects, services, and costs are accurately billed.
• Handle the recording and reconciliation of financial transactions, ensuring accuracy and compliance with preliminary accounting requirements.
• Support the Business Operations Team by preparing reports, gathering data, updating internal databases and providing visibility to measured results.
• Assist with budget preparation and monitoring.
• Liaise with external business partners (suppliers, creditors, and clients).
• Support with the monitoring and improvement of digitalised processes and ERP systems.
• Collaborate closely with the Communications and Special Projects teams to track the progress of projects.

Your Profile:

• 2 years of experience in an operational support position, accounting position, or similar role.
• University degree, or an equivalent combination of practical education and experience.
• Strong understanding of accounting processes; affinity for numbers and data.
• Ability to use spreadsheets and reports, structure data, and provide clear visibility to extracted insights.
• Genuine interest for creative industries; experience within creative industries preferred.
• Understanding of essential business activities and those of the agency.
• Strong interpersonal skills and ability to work effectively with all levels of staff.
• Strong work ethic with a client-oriented mindset and acute attention to detail.
• Strong resilience and ability to excel in a deadline driven environment.
• Ability to use accounting software, e.g. DATEV, or similar tool sets.
• Experience with ERP systems encouraged, e.g. Paprika, Monday, Oracle Netsuite, etc.
• Fluent in English, and strong communication skills in German. Italian and French skills encouraged.

We offer:

• An international, diverse team of experts in a dynamic and modern environment.
• Exposure to high-end & culturally relevant brands, events, and products.
• A fast-paced environment, where we favour quick decision-making and getting things done.
• A lot of space for you, your ideas, and creativity.
• A good-humoured, friendly, and passionate team that loves what we do.
• A great working atmosphere in our beautiful offices and showrooms in Berlin, Milan, and Paris.

To apply, please send your cv and cover letter stating indication of your earliest possible starting date to [emailprotected] with the subject line Accounting Coordinator - Berlin Application.