Project Administrator

Blackfield Associates are currently partnered with a global pharmaceutical manufacturer to support their search for a Project Administrator to join their project based in Frankfurt on an initial 12 month contract.

Key Responsibilities:

• Provide comprehensive administrative support to the Project Manager and engineering team, ensuring efficient project delivery and team coordination.
• Assist in the organisation of project meetings, including scheduling, preparing agendas, circulating minutes, and maintaining a standard team calendar (STD).
• Support the coordination and execution of training programs, ensuring compliance with GMP/GxP requirements where applicable.
• Maintain and track key project documentation, reports, and records in alignment with internal and regulatory standards.
• Monitor project timelines, deliverables, and ensure follow-up on outstanding actions across stakeholders.
• Facilitate communication across cross-functional teams, external vendors, and internal stakeholders.
• Support logistical planning for site activities, contractor coordination, and engineering reviews as required.

Required Qualifications & Experience:

• Sufficient experience in a project administration role within the pharmaceutical or life sciences sector.
• Demonstrated experience working on large capital projects ideally within an engineering or construction environment.
• Fluency in German and English (written and spoken) is essential.
• Strong knowledge of project management tools, document control systems, and Microsoft Office suite (Outlook, Excel, PowerPoint, Teams).
• Ability to manage multiple priorities under tight deadlines, with a high level of accuracy and attention to detail.
• Familiarity with GMP/GxP and pharmaceutical compliance standards is highly desirable.