Executive Assistant

Mission

Join our dynamic team in Munich as a Back Office and Executive Assistant. MERMEC Deutschland is a dynamic and growing company in the rail sector. In this role, you will have the opportunity to work on cutting-edge projects and enjoy a variety of responsibilities, in a business unit in growth.

Responsibilities

• Provide administrative and organizational support to the executive management team
• Coordinate and organize appointments, meetings, and business trips
• Prepare and follow up on meetings and presentations
• Handle incoming calls and emails, redirecting them to the appropriate departments
• Maintain and update databases and document management systems
• Assist in creating reports, presentations, and other documents
• Organize internal and external events
• Handle inquiries and correspondence, both internally and externally
• Manage office supplies and office infrastructure
• Perform general office coordination and organization
• Collaborate with other departments to ensure smooth daily operations

Qualifications

• Completed commercial training or a comparable qualification
• Initial professional experience in back office or executive assistance is advantageous
• Excellent organizational skills and a structured approach to work
• Ability to multitask and coordinate multiple tasks simultaneously
• Strong communication skills and team-oriented attitude
• Very good German language skills (written and spoken), English language skills (written and spoken)
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• High discretion and responsibility Ability to work independently and reliably
• Flexibility and willingness to adapt quickly to new tasks and requirements