Business / Executive Assistant to the founder (fluent Russian language command), relocation to [...]

Job Title: Business Assistant

As a business assistant, you’ll apply your professional skills in a wide range of tasks, including:

1. Data Entry: Accurately enter, update, and maintain data in various databases and spreadsheets.
2. Contact Management: Assist in managing and updating contact lists, including customer and supplier information (Excel and AirTable).
3. Zoom Coordination: Schedule and manage Zoom meetings, send invitations, and ensure all necessary details are provided.
4. Word and Document Processing: Prepare, edit, and format texts, documents, and presentations as needed.
5. Data Mining: Conduct online research to gather relevant information as requested by a manager (e.g., company profiles).
6. Excel Management: Create, update, and manage Excel spreadsheets to support business intelligence and reporting.
7. Analytics Support: Assist in compiling and analyzing data for business reports and presentations.
8. Document Translation: Translate documents as needed.
9. Minute Preparation: Assist in taking and preparing meeting minutes.
10. Data Storage Management: Organize and manage data storage systems to ensure data integrity and availability (Notion).
11. Letter Preparation: Compose and prepare business correspondence and letters.
12. Calendar Analytics: Assist in populating the CEO's calendar and provide analytical support related to calendar management.

About You

You have at least 7 years of experience in a senior administrative support role, supporting executives or business owners, preferably in fast-paced environments supporting CEOs or business leaders. You are a team player with excellent communication skills, a positive outlook, and a genuine desire to help others succeed. You pride yourself on the quality of your work; you are proactive, dynamic, flexible, tech-savvy, results-oriented, and detail-oriented — all with a smile!

Required Skills and Experience

• At least 7 years of direct experience as an executive or business assistant to business owners or high-profile entrepreneurs (e.g., Forbes list).
• Fluent Russian language skills are mandatory.
• Advanced knowledge of online tools such as Google Workspace, Office 365, Zoom, Jira, Slack, and Notion.
• Ability to multitask efficiently and prioritize tasks effectively.
• Highly organized with excellent time management skills.
• Quick learner of new tools and technologies.
• Excellent interpersonal and communication skills.
• Ability to work independently and under tight deadlines.

Compensation & Benefits

• Competitive salary, negotiable with the selected candidate.
• Paid time off, including vacation and sick leave.
• 23 paid holiday days annually, plus up to 8 statutory bank holidays. The office closes between Christmas and New Year, with provisions for working during this period and compensatory leave.
• Pension plan and private medical insurance.
• Work location: Full-time office-based role in Paddington, London (5-minute walk from Paddington station, 5 Merchant Sq, London W2 1AY).

For more information, visit: https://thehumanoid.ai/

Location: Assistant The Fluent, Berlin, Germany