Administrative Assistant/Office manager

Paymentwall is a cutting-edge cross-border payments platform that enables users to send, receive, and manage funds seamlessly across global and local markets. We are growing rapidly and seek a proactive Administrative Assistant to support our day-to-day office and administrative operations, contributing to the smooth running of our Berlin office and supporting property management activities. This role offers a great opportunity to be part of a dynamic and innovative payments solution company.

Key Responsibilities:

Office Management:

• Coordinate daily office operations to ensure a smooth, efficient, and professional work environment.
• Manage office supplies, equipment, and inventory to keep the office fully operational.
• Organize meetings, appointments, and company events with great attention to detail.
• Serve as the primary point of contact for vendors, service providers, and building management.
• Handle correspondence, document management, and various administrative tasks as needed.

Property Management:

• Oversee the management of commercial properties owned by the business.
• Coordinate property maintenance, repairs, and inspections to maintain high standards.
• Liaise with contractors and service providers to ensure properties are well-maintained.
• Conduct regular property visits and inspections to ensure compliance and upkeep.

Office Renovation and Improvement Projects:

• Support the planning and execution of office renovation and improvement projects.
• Coordinate with contractors, vendors, and internal stakeholders to ensure timely and quality completion of projects.
• Track progress and maintain communication among all involved teams.

Ongoing Collaboration and Support:

• Assist in hosting office visitors, clients, and summits both locally and at other European locations as needed.
• Support coordination among office managers, marketing professionals, and company leadership to strengthen internal collaboration and communication.
• Help organize work processes and provide support to other company offices.

Accounting and Operations Support:

• Assist with basic accounting tasks such as invoice processing, expense tracking, and budget monitoring.
• Support operational workflows to enhance efficiency across departments.
• Help prepare reports related to office expenses, property costs, and vendor payments.

Marketing and Internal Communication:

• Collaborate with the marketing team to organize company events, summits, and promotional activities.
• Assist in creating and distributing internal communications to improve employee engagement.
• Support the coordination of marketing collateral, office branding, and digital presence related to office events.

Qualifications and Skills:

• Proven experience as an Administrative Assistant, Office Manager, or Property Manager.
• Strong organizational and multitasking skills, with great attention to detail.
• Excellent communication skills, both written and verbal, with a professional demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and property management software (preferred).
• Knowledge of property laws and regulations in Germany (preferred).
• Ability to work independently and handle confidential information with discretion.
• Positive attitude, proactive approach, and a problem-solving mindset.
• Flexibility to support occasional events, travel for property visits, or collaboration activities as needed.

What We Offer:

• Working with exciting Global Fintech products.
• Generous vacation package and pension contribution.
• Competitive salary and benefits package.
• A collaborative and supportive work environment in a prime Berlin location.
• Opportunities for personal and professional growth within a dynamic company.