Executive Assistant

Exclusive Networks(EXN) is a global cybersecurity specialist that provides partners and end-customers with a wide range of services and product portfolios via proven routes to market. With offices in over 45 countries and the ability to serve customers in over 170 countries, we combine a local perspective with the scale and delivery of a single global organization.

Our best-in-class vendor portfolio is carefully curated with all leading industry players. Our services range from managed security to specialist technical accreditation and training and capitalize on rapidly evolving technologies and changing business models. For more information visit www.exclusive-networks.com.

At Exclusive Networks, we are passionate about making a difference. That means delivering the best to our clients, doing our part to create a prosperous and trusted digital world, and helping our people to realize their potential.

DUTIES AND RESPONSIBILITIES | About the role

Reporting directly to the President, North America, the Executive Assistant will provide executive support to the President and serve as the primary point of contact for internal and external requests pertaining to the President or its executive team.

The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is results-driven and community-oriented. The ideal individual should be able to exercise good judgment under pressure, work diligently and with discretion on confidential matters, have strong written and verbal communication, be well organized and have the ability to maintain a realistic balance among multiple priorities. The Executive Assistant should also be tech-savvy in order to leverage tools and technologies available to bring more efficiency and effectiveness into work.

As the Executive Assistant, you will:

• Complete a broad variety of tasks for the President including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Work closely and effectively with the President to keep him well informed of upcoming commitments and responsibilities, and following up appropriately.
• Provide "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the President's time.
• Communicate effectively, demonstrating leadership to maintain credibility, trust and support with the senior management team.
• Prepare or finalize content, including slides and documents, for leadership team meetings, management meetings, and company Town Hall or All Hands meetings.
• Capture discussion notes, action-items, decisions taken, and other takeaways from leadership meetings and use online collaboration and project-management tools to help ensure meeting participants complete agreed-upon action-items and milestones.
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
• Act as a "barometer", having a sense for the issues taking place in the environment.
• In relation with communications and marketing, coordinate the organization of off-sites, Sales meetings, or events.
• Other duties as needed.

QUALIFICATIONS AND EXPERIENCE | About you

The ideal Executive Assistant:

• Have at least 3 years of experience as an Executive Assistant to a senior executive.
• Be tech savvy: able to source new tools and technologies for increased efficiency and effectiveness.
• Have strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Have very strong interpersonal skills and the ability to build trusted relationships internally and externally.
• Have excellent written and verbal communication skills.
• Demonstrate proactive approaches to problem-solving with strong decision-making capability.
• Be a highly resourceful team-player, with the ability to be effective independently in a fast-paced environment.
• Be a forward-looking thinker, who actively seeks opportunities and proposes solutions.

WHO IS EXCLUSIVE NETWORKS? | Why work for us

We are people-focused and strongly believe that talent empowers us to continue our dynasty of disruption and growth in the future. Our Mission is to drive the transition to a totally trusted digital world for all people and organizations. Visit our website www.exclusive-networks.com.

We are proud to be an Equal Opportunity Employer. We are committed to the recruitment and hiring of individuals from diverse backgrounds and experiences, as we believe this strengthens our ability to develop superior solutions, make informed decisions, and better serve our valued customers. We do not discriminate against individuals on the basis of race, religion, color, national origin, gender, sexual orientation, disability status, or any similar characteristic. Employment decisions are made solely on the basis of qualifications, merit, and business need. Please click here to review our Diversity and Inclusion Policy for further information.

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Our benefits include:

At least 3 years experience as Executive Assistant to a Senior Executive.