Management Assistant

Job Family Administration, Facilities & Secretarial

Are you ready to take on an exciting international role where you will be at the heart of collaboration and innovation? As a Management Assistant at Vestas, you will be working closely with skilled colleagues, customers, and technical stakeholders. Together, we ensure functional excellence and set global standards for sustainable energy solutions.

Responsibilities

• Prioritizing meetings, managing stakeholders, handling inbox and calendar (declining unnecessary meetings and managing stakeholder expectations). Supporting administrative tasks related to Germany, including travel arrangements, events, and other relevant activities.
• Plan, facilitate, and follow up from meetings, including meeting agenda creation, moderation, and tracking of actions and deliverables.
• Project management: Assist with or independently manage specific projects or tasks. Administrative support, including handling travel arrangements, events, and Germany-related topics.
• Prepare material for report-outs on business topics (e.g., SOA, etc.) and create presentations, reports, communications, and speeches for CTO Region NCE.
• Organize and update team sites in SharePoint or MS Teams (e.g., action logs from management meetings, internal news, announcements, and knowledge sharing).
• Effectively organize the annual wheel of activities and operational scheduling needs for VPS Region NCE Leadership, including customer visits and offsite events.

Qualifications

• 3+ years of previous experience in a similar position within Administration/Communication area in an international company.
• Fluent in written and verbal English and German, additional language skills like Danish.
• Proficiency in MS Office (especially PowerPoint), SharePoint and Microsoft Teams.
• Project Management experience would be desired.
• Experience from a Product Development function would be valuable.
• Solid experience in travel coordination, including SAP Concur skills.
• Robust and effective communication skills with the ability to interact with colleagues at all levels and with stakeholders.
• Solid administrative background with a willingness to take on projects from tactical and strategic levels.
• Structured approach and good organizational skills.
• Ability to work with existing processes while also implementing new ones.
• Service-minded and team-oriented attitude, with willingness to broaden the knowledge across functional areas.

What we offer

We offer you a truly international position where your contribution and readiness to innovate affects results. You will get to collaborate with inspiring and skilled colleagues, and together you promote and provide sustainable energy solutions worldwide.

Additional information

The work location is Hamburg. Please apply through our online portal by clicking the "Apply Now" button on the top or bottom of this page and send us your English CV. Applications are handled on an ongoing basis, so please apply as soon as possible and not later than on the 23.04.2025.