Purchase Officer

EUMETSAT is an intergovernmental organisation based in Darmstadt, Germany. Our vision is to be the leading user-driven operational agency in Europe and a trusted global partner for weather and Earth system monitoring from space. All data provided by our state-of-the-art satellites systems are making a tangible difference in people’s lives and contribute to the thriving European economy.

The Contracts Division (COS) provides contractual and commercial expertise across the organisation, contributing to ensuring that procurements are timely, well managed and follow the EUMETSAT financial and procurement rules, procedures and best practices.

It is an exciting time to be working at EUMETSAT. As an organisation we are operating a fleet of satellites delivering weather and climate-related satellite data and images to our users worldwide; helping protect lives, property and industries. However, you do not need to be an engineer or a scientist to make a positive contribution. Our specialist administrative and support functions play an equally important role in enabling the success of the EUMETSAT programmes.

You will be reporting to the Head of Purchasing Group, is the sole member of the team responsible for handling procurements below KEUR100 within the Purchasing Group. The post handles approximately 1000 transactions with a portfolio value of about MEUR15 per year.

What you’ll be doing

• Undertaking procurement related activities below KEUR100 including drafting documents for Call for Offers;
• Preparation and drafting contractual documents including Purchase Orders and contracts;
• Assessing and negotiating the bidders’ offers in coordination with the initiator of the procurement;
• Monitoring purchase requisitions and generating purchase orders in SAP FAME;
• Drafting Contract riders for contracts above KEUR100 as requested (e.g.: exercise of options, change of bank details or contract representatives…);
• Drafting tender evaluation report for COTS procurements above KEUR100, as requested;
• Dealing with enquiries from EUMETSAT staff and contractors regarding procurement related activities;
• Providing support to the Initiators of the procurements, and Project Controllers, Finance Division;
• Providing support to the Contracts Officer of the Purchasing Group, as required;
• Ensuring compliance with the EUMETSAT Financial and Procurement rules, procedures and best practices as well as contractual conditions;
• Handling administration of the Purchase Orders.

What we offer

• Excellent salary, of up to Euro 5000 NET (after income tax) based on skills and experience
• Flexible working time including additional flexi-leave
• Full medical coverage for employee and family
• Attractive pension
• 30 days of annual leave + 14.5 days public holidays
• Training and development support
• Relocation allowance and support (if applicable)

Requirements

Qualifications

Full secondary education is required. Professional membership or qualification in Purchasing and Supply or similar is desirable.

Skills and Experience

• Proven experience in purchasing low value high volume supplies/services, dealing with contractual/financial matters and related legal provisions, ideally in a multi-lingual environment;
• Demonstrated experience using the Materials Management module of an ERP system, ideally SAP;
• Ability to work both independently and in a team, as well as under time pressure;
• Ability to cope with high volume / highly demanding workload;
• Excellent interpersonal skills.

Languages

Candidates must be able to work effectively in English. As this position involves frequent interactions with local companies, fluency in the German language is essential.

APPLICATIONS MUST BE SUBMITTED IN ENGLISH. WE WILL BE UNABLE TO CONSIDER APPLICATIONS SUBMITTED IN OTHER LANGUAGES.

EUMETSAT is an international organisation employing staff from across all 30 member states and this role is being advertised on multiple international job boards, but please note that this role would be based in Darmstadt, Germany and would require international applicants to relocate if successful.

More about us

EUMETSAT’s role is to establish and operate meteorological satellites to monitor the weather and climate from space – 24 hours a day, 365 days a year. This information is supplied to the National Meteorological Services of the organisation’s Member and Cooperating States in Europe, as well as other users worldwide.

EUMETSAT also operates several Copernicus missions on behalf of the European Union and provide data services to the Copernicus marine and atmospheric services and their users.

As an intergovernmental European Organisation, EUMETSAT can recruit nationals only from the 30 Member States (Austria, Belgium, Bulgaria, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Lithuania, Luxembourg, The Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and the United Kingdom).