Project Admin & Document Controller

Job Description

Tasks:

• Handling day-to-day admin and secretarial support (meetings, expenses, correspondence)
• Taking the lead on document control between internal teams and external partners
• Keeping project docs, drawings, and punch lists up to date and organised
• Managing training compliance tracking and reporting dashboards
• Supporting team communication and making sure nothing slips through the cracks
• Taking minutes, following up on actions, and helping things stay on track

Experience Needed:

• Strong admin or document control experience (especially on big projects)
• Confident with Excel, Word, PowerPoint, Visio
• Familiar with document management tools (like Aconex, Documentum, etc.)
• Great communicator, super organised, and self-motivated
• Comfortable working independently and handling sensitive info
• Bonus if you’ve worked in pharma or on CAPEX projects before