Scheduling Coordinator(m, f, d)

We are looking for a new colleague to join our Scheduling Team in Berlin on a full-time/40 hour a week starting as soon as possible.

The role:

• Scheduling of all taught programs, classes, and any associated events for our Potsdam and Berlin locations
• Creating and publishing student and faculty timetables for all degree programs and associated events at the Potsdam and Berlin campus
• Understanding the resources required for each timetabled semester to enable effective planning
• Identifying and planning timetable structures for students to enhance the overall student experience and their ability to plan their study and other commitments appropriately
• Liaising with the academic teaching team in drawing up the timetable to ensure appropriate teaching and module loads
• Supporting the academic team by calculating the professorial quotas for the individual study programs
• Coordinating and editing the timetables in cooperation with the lecturers of all departments
• Reporting on room usage and future resource planning
• Answering student inquiries regarding scheduling-related matters in English and German
• Reserving rooms for optimal planning based on availability, student numbers, and course needs, in compliance with safety concepts
• Entering and managing data in the student administration system

Your profile:

• Fluency in English, ideally professional writing as well
• Strong organizational and communication skills
• Proficiency in IT, including intermediate skills in MS Excel, mail merge, and ideally PowerBI
• Ability to multitask and prioritize tasks effectively in a fast-paced environment
• Attention to detail and a commitment to accuracy in data management
• Ability to work collaboratively with diverse teams and stakeholders
• Experience in a similar administrative role within the education sector is advantageous
• A Bachelor's degree; a Master’s degree is preferred but not required

Why us?

• Opportunity to work with a great team in a dynamic and international culture
• You will receive 27 days of vacation, with an additional day granted for each year of employment
• A workplace in our modern, centrally located campus in Potsdam
• Numerous campus events from art, culture, business, and science
• Opportunity to develop and implement new ideas and concepts

Gisma University of Applied Sciences, established in 1999 as Gisma Business School, is a leading university of applied sciences for innovative and creative international business, technology, and engineering. Our Global MBA program is recognized for excellence through AMBA accreditation. We have expanded into fields such as Computer Science, Software Engineering, Data Science, and Artificial Intelligence, combining practical experience with analytical skills and contemporary theories through personalized, interactive learning. Gisma is part of Global University Systems (GUS), serving over 87,000 students across nearly 60 locations worldwide, offering students global exposure and a unique learning experience.