Artist's Administration & Communication Assistant

Seeking a dedicated Administration & Communication Assistant with at least two years of professional experience to join Ivana Franke’s practice. IvanaFranke is a Berlin‑based contemporary artist internationally recognised for her immersive light installations and perception‑focused research projects. As her Assistant you will work closely with Ivana and a number of project-specific collaborators.

Tasks

In this role you will run everyday administrative routines, maintain flawless archives, draft texts, communicate with project partners, coordinate logistics, and occasionally accompany the artist on travel.

• Handle administrative tasks - assist in planning, maintain calendars, process invoices, and manage day-to-day correspondence.
• Catalogue and annotate the digital archive; prepare and update CVs, portfolios, and project files.
• Liaise with institutions, project partners, and suppliers; monitor deadlines and deliverables, and circulate materials.
• Craft clear texts, format visual material, and ensure consistency across the website/social updates, proposals and press materials.
• Assist in project logistics - plann fabrication and installation of artworks, book shipping and technicians, monitor timelines, and coordinate logistics for exhibitions and productions.
• Travel to installations to provide on-site assistance.

Requirements

The ideal candidate is reliable, comfortable working both independently and in collaboration and has a strong interest in contemporary art and cross-disciplinary research.

• Excellent written and spoken German and English.
• Proficiency in MS Office and Adobe CC (InDesign, Photoshop, Illustrator).
• Completed vocational training at QualifikationsebeneE6 in marketing communications, design, curation or a related field plus at least 2 years of relevant work experience.
• Strong sense of responsibility; focused, detail-oriented, observant, and discreet, with self-managing work organization
• Strong communication, time-management, and organizational skills

Benefits

• 24‑hours a week across four fixed weekdays agreed in advance

• Quiet studio environment conducive to concentrated research and production and dynamic collaborations with specialists from wide range of disciplines

• Hands‑on insight into the production of international art projects.

• International travel

• Please send application containing a cover letter, CV, and relevant writing or design samples by 2 June 2025. Start date: as soon as possible.

• Applicants of all backgrounds and identities are encouraged to apply.