Executive Assistant

Our client is a dynamic and innovative firm based in Berlin, specializing in providing high-quality services across various sectors. With a commitment to excellence and a focus on customer satisfaction, the company aims to deliver tailored solutions that meet the evolving needs of its clients.

Job Responsibilities :

• Provide administrative support to the executive team, managing calendars, scheduling meetings, and organizing travel itineraries.
• Prepare presentations, reports, and correspondence as required by the executives.
• Handle phone calls and communication on behalf of the executives, ensuring timely responses to inquiries.
• Maintain an organized filing system for all important documents and project files.
• Coordinate and assist with special projects as assigned by senior management.
• Act as a liaison between the executive team and internal / external stakeholders.
• Support budgeting and expense reporting activities, ensuring compliance with company policies.
• Assist in event planning and logistics for corporate events and meetings.
• Perform additional duties as necessary to support the executive team and enhance departmental efficiencies.

Essential Qualifications :

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities in English. Proficiency in German is a plus.
• Ability to work independently and as part of a team.
• Maintain confidentiality and professionalism in all interactions.

Desired Experience :

• Minimum of 3 years and maximum of 5 years of experience in an administrative or executive assistant role.
• Experience in managing calendars and appointments for senior-level executives.
• Demonstrated ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Familiarity with office management procedures and basic accounting.