Team Assistant (m / f / d) Diabetes Care

The Opportunity

This position is based in our Wiesbaden location at Abbott Diabetes Care - Abbott GmbH. We are dedicated to helping people with diabetes manage their health through innovative products that provide accurate data for better-informed decisions. We are revolutionizing glucose monitoring with our new sensing technology.

Your Role:

• Provide comprehensive administrative support to Directors and Managers at the Abbott Diabetes Care EMEAP Headquarters.
• Manage calendars for Directors, including scheduling 1:1 meetings, team meetings, and conference calls.
• Arrange travel for Directors and Managers, including visa documentation, hotel bookings, and transfers, in accordance with Abbott policies.
• Prepare and process travel expense reports promptly following Abbott travel policies.
• Organize internal, external, and virtual meetings across Europe using internal systems and in line with Abbott policies.
• Support accounting and finance projects, including supplier selection, setup, and invoice follow-up in SAP/SRM.
• Coordinate onboarding and offboarding processes.
• Provide backup support to other team members during absences or workload peaks to ensure continuous assistance to the HQ management team.

Your Qualifications:

• At least 5 years of experience as an Administrative Assistant.
• Strong organizational and planning skills with a practical approach and ability to prioritize tasks.
• Proactive and able to work collaboratively within a team, demonstrating excellent communication skills.
• Capable of working independently with a professional attitude and excellent interpersonal skills across diverse business levels and cultures.
• Strong affinity for numbers, finance, and accounting processes, with a good understanding of related policies.
• Proficient in Microsoft Office and SAP (SRM) systems.
• Fluent in English and German, both spoken and written. Additional European language skills are a plus.