Management Team Assistant in Frankfurt

This role will support the smooth operation of the Central European Management Team (CELT) by providing comprehensive administrative assistance.

Essential Functions

1. Calendar Management: Organize the daily schedule for CELT to ensure effective use of time, meeting all internal and external meeting requirements.
2. Travel Coordination: Book and coordinate travel arrangements for CELT within tight deadlines, compile itineraries, and liaise with regional offices to ensure seamless business trips.
3. Expense Management: Handle expense claims for CELT members within designated timelines.
4. Cross-Department Coordination: Collaborate with Visa functions to organize meetings internally and with clients, facilitate internal communications, and support administrative activities across the business.
5. Event Support: Assist with logistics and scheduling of offsite events for CELT members and client study tours, including managing client invitations for sponsored events.
6. Meeting and Document Preparation: Prepare letters, memos, presentations, and reports, ensuring professionalism and timeliness.
7. Purchasing Order Management: Raise purchase requisitions and orders, and ensure prompt payment of invoices.
8. Organizational Updates: Maintain and update organizational charts and mail distribution lists for accuracy.
9. Stand-in for Other PAs: Support other PAs during their PTO.

This is an on-site position requiring daily presence at the assigned Visa office location.

Basic Qualifications

• Associate degree or minimum of 6 months of work experience, or a Bachelor's Degree.

Preferred Qualifications

• 2 or more years of work experience.
• High School diploma or equivalent.
• Proficiency in both German and English.
• Excellent time management and organizational skills.
• Ability to work collaboratively across all organizational levels.
• Experience managing multiple tasks under pressure with strong attention to detail.
• Self-motivated, proactive, and solution-oriented, capable of independent or team work.
• Experience in a retail, service, or financial organization is advantageous.
• Strong PC skills, especially in Microsoft Office Suite.
• Experience organizing and leading meetings.
• Project management experience.
• Innovative and willing to challenge the status quo.

Visa is an EEO Employer. Qualified applicants will be considered regardless of race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or veteran status. Visa also considers qualified applicants with criminal histories in accordance with EEOC guidelines and local laws.