Office Administrator, Italy(A139523)

Responsibilities

• Streamline all administration policies, procedures and management including office management, fixed assets management, mobile phone, company car, business insurance, ticket / hotel / accommodation, business trip expenses, meeting / annual party events, team building, employee recognition and so on; Facilitate the improvement office operation efficiency through local, region and HQ.
• Ensure to align all local admin related compliance including office insurances and Health & Safety.
• Manage day-to-day administration actives including office management, invoice process, purchasing, stationary, company car / mileages, fixed assets, SIM card, accommodation management and access control.
• Manage office budget to ensure all cost reasonably spent.
• Facilitate team atmosphere and organize team building events; Support business the meetings or events, e.g. town hall meetings, roundtable, annual party.
• Assistant to senior leaders and manages business schedule, expenses, communications with local depts and HQ.
• Admin vendor assessment and PSL selection as well as payment.
• Company vehicles arrangement and insurance maintenance. Order office supplies; maintain service agreements with vendors; submit and reconcile expense reports. Assist in office / equipment maintenance and daily operations.
• Maintain monthly contact lists and staff attendance for company daily list.
• Company qualification certificates change and annual review.
• Monitor and secure lease, service, equipment, supply and travel contracts consistent with Global guidance and to meet needs of business requirements.
• Answer and direct phone calls; receive and register coming mails; provide general support to visitors.
• Other administration duties as assigned by line manager.

Qualifications

• Good knowledge in MS Office.
• Proven admin experience with in-depth understanding of high-quality service.
• Experience of working in a multicultural, international, fast-moving changing environment.
• Excellent communication skills along with an engaging telephone manner, to maintain a calm courteous and professional manner.
• Have self-motivational and Can-do attitude; Excellent organization and coordination skills.
• Ability to work both on a team and independently to deliver results.
• Proficient in Chinese, Italian and English, both written and verbal.