Shipping Coordinator

Renco Spa is a leading international engineering, construction and project development company. For over forty years we have been providing efficient solutions, constantly evolving our skills and adopting innovative approaches to meet our customers' needs and contribute to a more sustainable future.

Join us, live the planet better!

WORK PURPOSE

• Ensure time and quality in the delivery of goods and documents indicated in the Purchase Order.
• Monitor the status of the supplies during the entire supply execution period to achieve contractual
• delivery date. Performing all the activities related to international shipments and export documentation.

Duties & responsibilities

• Review Purchase Order and all the contractual documentation to check any discrepancies and prevent any misunderstanding that could potentially cause delays.
• Ensure that the vendor supply schedule covers all the supply cycle phases (engineering, procurement, construction, inspection, preparation for shipment and transport) and its compliance with contract delivery terms and dates.
• Verify and expedite the issuance of all post-order documents by Vendor, like ITP, QCP, GAD etc.
• Facilitate the interface between Vendors and Contractor Functions (i.e. Engineering Department) involved in the supply chain activities.
• Provide reliable and up-to-date information on supply progress status according to the delivery criticality.
• Monitor all supply chain phases to timely identify and manage any potential cause of delay, and mitigate delays already detected.
• Ensure timely availability of material certificate and test report prior the release of goods.
• Guarantee Oracle exhaustive and punctual updating.
• Ensure the correct issuance of Goods Receipts and release of achieved Milestones.
• Ensure continuous correct forecasting of Milestones achievement as well as Goods expected delivery dates.
• Ensure timely availability of suitable shipping documentation to allow the shipping and transportation of the purchased materials.
• Use of INCOTERMS 2020 edition.
• When Goods are ready for the shipment, issue a dedicated request of quotation to different freight forwarders to check and book the best service for the transportation of the Job Site.
• Arrange and ensure that all the logistic aspects are in place before proceeding with the shipment.
• Inform the management of the project about the delivery times.
• Provide the warehouse and the administrative department with the information necessary to the issuance of the shipping documentation (packing list and invoice)
• Coordinate with the colleagues at destination to be sure that all documentation is in place for the import customs formalities.

Required competences

• At least 4 years’ experience with EPC contractor or shipping company.
• Aptitude to the teamwork.
• Good knowledge of customs and INCOTERMS.
• Good in English language.
• Good knowledge and practice of IT programs (Excel, Word, Power Point).

Qualifications

• Degree or diploma

Location

• Pesaro (PU)