Administrative Assistant

Administrative Assistant

Location: Office-based

About the Role:

We are looking for a highly organized and proactive Administrative Assistant to support our leadership team. This role is essential for ensuring the smooth operation of daily executive activities, facilitating communication, and optimizing workflow efficiency. If you have strong organizational skills, attention to detail, and the ability to anticipate needs, we want to hear from you!

Responsibilities:

• Provide administrative and technical support to the executive team (workspace organization, office supplies, etc.).
• Manage incoming correspondence and document processing.
• Prepare documents for executive review and signature.
• Distribute and manage document flow across relevant departments.
• Compile materials and data required for decision-making.
• Oversee the progress of ongoing projects according to the approved plan.
• Gather, analyze, and present information necessary for managerial decision-making.
• Draft letters, reports, requests, and business proposals.
• Organize and coordinate meetings, briefings, and business gatherings (venue selection, technical support, participant notifications).
• Ensure compliance with executive instructions by the personnel.
• Collect and structure employee suggestions for management consideration.
• Maintain records and archive documentation.
• Conduct business meetings and phone calls professionally.
• Maintain an organized and updated registration control system.

Requirements:

• Experience: 3 to 6 years in a similar role.
• Education: Bachelor's degree.

Skills & Knowledge:

• Basic accounting principles.
• HR documentation and records management.
• Business process methodology and management principles.
• General economics and financial understanding.
• High level of attention to detail and strong memory.
• Proactive mindset and ability to anticipate challenges.
• Creativity and problem-solving skills.
• Emotional intelligence and adaptability.
• Strong communication skills with clear and articulate speech.
• Ability to work under pressure and maintain composure.

Additional Requirements:

• Proficiency in Russian, Italian, and English languages.
• Strong knowledge of Microsoft Office Suite and Adobe software.

Personal competencies:

• Proactiveness (ability to think ahead and develop alternative scenarios, always having a backup plan).
• Creativity and curiosity.
• Emotional intelligence.
• Self-discipline and attentiveness.
• Strong memory and stress resistance.
• Excellent communication skills with well-articulated speech.

If you are an ambitious and dedicated professional ready to contribute to a dynamic team, apply now and take your career to the next level!

We look forward to your application!