Communications & Events Coordinator English Bilingual

The Communications & Events Specialist will be based in Madrid and will develop the following functions:

• Event Planning and Administration

Plan and manage the company conferences with the goal of bringing together members from all regions, fostering professional and personal relationships, providing a forum to exchange ideas, attract new members, and launch new projects. Events typically include two regional meetings, an annual meeting, a board meeting, and an officer's retreat.

• Analysis of and recommendation for locations, meeting hosts, strategic partners, and social events.
• Event budgeting, resourcing, and procurement (initial and updated).
• Develop and issue correspondence, communications, and social media in support of meetings and events.
• Develop and manage the registration process, including payment, invoicing, hotel support, and other support to registrants.
• Manage vendor relationships, including hotels, venues, food / beverage, AV, and other meeting vendors.
• Identify and manage sponsor relationships.
• Prepare meeting materials.
• Provide on-site support and post-event follow up.
• Evaluate and make recommendations as to meeting insurance and other risk management techniques.

Event Promotion:

• Work closely with the events team to market conferences, seminars, and webinars.
• Develop and implement promotional campaigns to maximize attendance and participation by member firms and their clients.

Implementation of Marketing Strategies:

• Execute marketing plans developed by the senior leadership to promote brand's services, events, and initiatives.
• Collaborate with internal teams and member firms to ensure marketing efforts are aligned with the overall objectives and brand standards of the brand.
• Manage the production of marketing materials, including brochures, flyers, presentations, newsletters, and promotional items, ensuring they are of high quality and distributed effectively.

Digital Communications:

• Oversee the maintenance and content updates for the brand website, ensuring that it serves as an effective tool for communication and member engagement.
• Manage brand's social media profiles, creating and curating content that engages audiences and increases visibility.
• Monitor digital analytics to gauge the effectiveness of online campaigns and adjust tactics as necessary.

Public Relations Support:

• Develop and disseminate of press releases and media kits.
• Coordinate with media outlets and manage media inquiries to enhance brand's public profile.

Internal Communications:

• Facilitate effective internal communications to ensure that member firms are informed about brand's initiatives and achievements.
• Serve as a point of contact for member firms' marketing inquiries and provide assistance as needed.

Performance Measurement:

• Track the performance of marketing and communication campaigns against defined KPIs and report on ROI.
• Gather insights from marketing data to refine tactics and improve the effectiveness of future campaigns.

The ideal candidate will not be responsible for setting the overarching strategy but will play a crucial role in implementing the tactics that support brand's mission and enhance its reputation as a prestigious non-profit global network of law firms.

The ideal candidate needs to have:

• Bachelor's degree in Marketing, Communications, Public Relations, or a related field.
• A minimum of 5 years of experience in a marketing or communications role, preferably within a non-profit or legal environment.
• A minimum of 5 years of experience planning international events.
• Strong understanding of marketing principles and tactics, including digital marketing and social media strategy.
• Excellent written and verbal communication skills, with the ability to produce compelling content for diverse audiences.
• Native or very high level of proficiency in the English language due to the need for effective communication with members, alliances, member clients, colleagues, and management.
• Proficiency in using marketing software and social media platforms.
• Ability to work collaboratively in a team environment and manage multiple projects simultaneously.
• Strong organizational skills and attention to detail.
• A proactive mindset and the ability to work independently to meet deadlines.

What we offer:

• Hybrid model, remote work and flexible working hours.
• Permanent position.
• Exposure to international projects within the professional services industry.