Clerk II (holding the functional title of Executive Assistant)

Overview

Clerk II (holding the functional title of Executive Assistant) role at Teacher of Arts (High school) Philosophy of the Arts (HKU).

Responsibilities

• Provide support in planning, organising, and executing events, workshops, seminars, and other promotional activities.
• Coordinate logistics including venue arrangements, catering, and technical requirements.
• Assist in drafting and proofreading promotional materials and invitations.
• Liaise with vendors, partners, and internal teams to ensure smooth event execution.
• Maintain social media accounts and update content related to events and activities.
• Perform ad hoc tasks as needed and other duties assigned.
• Working outside normal office hours and on weekends may be required.

Qualifications

• Five HKCEE passes including English (min. grade C if Syllabus A/Level 2 from 2007), Chinese (Level 2 from 2007) and Mathematics, OR five subjects with at least Level 2 in HKDSEE including English, Chinese and Mathematics; at least 4 years of full-time work experience in event management, communications, marketing, or related field.
• Good command of English and Chinese.
• Proficiency in MS Office and Chinese word processing.
• Strong interpersonal, communication, and organisational skills; good sense of responsibility; ability to work independently and in a team.
• Ability to prioritise multiple tasks, meet tight deadlines, handle multiple projects, and maintain confidentiality and data protection.
• Mature, self-motivated, detail-oriented, and capable of working under pressure.
• Applicants with a recognised Bachelor’s degree will be considered for appointment holding the functional title of Executive Assistant.
• Shortlisted candidates will be invited to written test and interview.

Employment details

• Work type: Full-time
• Department: School of Chinese Medicine
• Categories: Executive / Technical / Support
• Location: Hong Kong
• Ref.: 533244
• Tenure: One-year temporary basis with the possibility of renewal subject to satisfactory performance
• Salary: Highly competitive, commensurate with qualifications and experience; benefits include annual leave and medical benefits.
• Application deadline: October 31, 2025 (HK Time). Review of applications will start as soon as possible and continue until the post is filled.
• Online application only; upload an up-to-date CV.

Additional information

The University is an equal opportunities employer and is committed to equality, ethics, inclusivity, diversity and transparency.

Advertised: Sep 19, 2025 (HK Time); Applications close: Oct 31, 2025 (HK Time).