Subsea Procurement and Expeditor Coordinator ITALY ONSITE

Subsea Procurement and Expeditor Coordinator (In Italy – Onsite)

Location

Milan, Italy (Onsite) – candidates can apply from anywhere

Job Type

Contract

Visa

Schengen Visa will be provided

Job Description

We are seeking an experienced Subsea Procurement & Expeditor Coordinator to support procurement, expediting, and documentation processes for subsea piping schemes within oil & gas projects. The ideal candidate will efficiently manage suppliers, materials, and timelines while ensuring full compliance with project standards and delivery schedules.

Key Responsibilities

• Work closely with engineering, project management, and planning teams to identify procurement needs and schedules.
• Prepare & issue RFQs and Purchase Orders as per project specifications and budget.
• Evaluate vendor quotations and negotiate pricing, terms, and delivery conditions.
• Maintain accurate procurement tracking within centralized ERP systems.
• Ensure compliance with company policies, local regulations, and client procurement standards.
• Maintain supplier performance records and manage Approved Vendor Lists (AVLs).
• Monitor PO status and ensure timely delivery of materials and equipment.
• Coordinate with suppliers to obtain production updates, fabrication schedules, and shipping plans.
• Identify delays and implement mitigation strategies; escalate issues when necessary.
• Coordinate logistics, customs, and freight forwarding with internal logistics teams.
• Perform shop visits or remote expediting activities as required.
• Prepare and maintain expediting reports and dashboards.
• Ensure receipt and review of vendor documents (inspection reports, certificates, manuals, etc.).
• Update procurement and delivery schedules in line with project progress.
• Prepare weekly and monthly procurement status reports for internal stakeholders and clients.

Skills & Competencies

• Strong communication and coordination skills.
• Proficiency in ERP systems (SAP, Oracle, Maximo, etc.).
• Solid understanding of INCOTERMS, logistics, and international shipping.
• Knowledge of QA/QC processes and material certification requirements.
• Ability to prioritize and handle multiple tasks under pressure.
• Familiarity with oil & gas codes and standards (API, ASME, ASTM, etc.).

Minimum Qualifications

• Bachelor’s Degree from an accredited institution.
• 8+ years of experience in procurement/expediting within oil & gas or subsea projects.
• Excellent spoken and written English skills, with proven ability to create technical reports.

Seniority Level

Mid‑Senior level

Employment Type

Contract

Job Function

Management and Manufacturing

Industry

Software Development