Activities & information coordination specialist

Due to an increased workload and a reorganization of the department, we are urgently looking for an Activities & Information Coordination Specialist for the Technical Documentation Office.

Reports to : Head of Technical Documentation

What you will do :

You will support the department with activity planning and with the retrieval, management, and archiving of inbound and outbound information. At times, you may also be involved in the drafting / updating of technical documents.

Key responsibilities

• Support the planning and coordination of department activities
• Manage information flows (collection, organization, distribution)
• Retrieve and archive documentation (order, traceability, updates)
• Collaborate with internal stakeholders on priorities, deadlines, and alignment
• Occasional drafting / updating of technical documentation

Who we are looking for :

Experience : 2–3 years

Previous experience in documentation-related activities and / or office coordination is required.

Requirements

Education : High school diploma (a university degree is not required)

Languages : English C1–C2

Software :

In Design : intermediate / advanced (M / S)

MS Office Suite : intermediate (M)

Soft skills :

• Communication and mediation skills
• Planning and organizational skills
• Proactive attitude
• Precision and attention to detail

Contract & terms :

Initial contract : 6-month fixed-term contract

Goal : permanent employment (open-ended contract)

Collective agreement (CCNL) : Metalmeccanico PMI Confapi

Second-level agreement : applied

Working hours : Full time (8 : 00 / 8 : 30 – 17 : 00 / 17 : 30)

The search is open to candidates of all genders (Italian Legislative Decree 903 / 77).