Office Admin & Purchasing Specialist (M/F/D/X) - Italy

We are looking for someone who is organized, detail‑oriented, and great with people. If you love challenges and think you’re a good fit, let’s get in touch!

Purpose of the Role

The role is responsible for Office Administration and Purchasing activities in Italy, reporting directly to the Head of HR & GA.

Key Responsibilities / Expected Accountabilities

• Purchasing: Management of company suppliers, including onboarding, monitoring, and coordination.
• Office Administration: Oversee day‑to‑day office operations and ensure a smooth functioning of facilities.
• Internal Events Organization: Plan and coordinate company internal events and initiatives.
• Internal Systems Management: Maintain, update, and ensure accuracy of internal company systems and records.
• Executive Support: Provide support to top management regarding calendar coordination and business travel arrangements.
• Company Car Fleet Management: Oversee and manage the company car fleet, ensuring compliance and efficiency.
• Management of official company communications: Ensure timely handling, distribution, and proper archiving.

Experience, Education & Expertise

• Bachelor’s degree or equivalent professional experience.
• Previous experience in a multinational, structured company – experience with a Chinese headquarters is considered a plus.
• Italian mother tongue; English level C. Knowledge of spoken or written Chinese is a plus.
• Strong proficiency in Microsoft Office.
• Driving license and willingness to travel are considered an advantage.

Seniority level: Associate

Employment type: Full‑time

Job function: Administrative

Industries: Motor Vehicle Manufacturing

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