Executive Assistant to CEO

Are you passionate about revolutionizing the field of psychology?

Company Overview

Unobravo is leading the way in Italy with their innovative startup, providing exceptional online psychotherapy services to over 90,000 people and conducting more than 1.2 million therapy sessions with a team of 2,600 therapists. If you have a 'think-outside-the-box' mentality and believe in the power of teamwork and ideas, Unobravo is the ideal company for you to unleash your potential.

Position : Executive Assistant to the CEO

We are currently searching for an Executive Assistant to join our team. The ideal candidate will have :

• Minimum 2+ years of proven experience as an Executive Assistant
• Proficiency in English
• Excellent knowledge of Office Package, particularly Excel
• Excellent knowledge of Google Drive, particularly Google Sheets
• Problem-solving orientation and ability to prioritize
• Confidentiality, discretion, and reliability
• Good communication and listening skills
• Strong reporting, meeting notes, and task planning skills
• Flexibility and accuracy
• Strong aptitude for working with different teams
• Flexibility and ability to work in smart working conditions, with presence in Milan when required (in the office or elsewhere)
• Occasional opportunity for business travel

Nice to have :

• Knowledge of Spanish and / or French
• Experience in digital projects, innovative startups, e-commerce, marketplaces, smartphone apps, or similar environments
• Ability to work in dynamic, fast-paced environments such as scale-ups or consulting firms

Key Responsibilities Executive Assistance

• Managing the CEO's agenda, including organizing meetings, appointments, and relevant events
• Prioritizing and resolving scheduling conflicts
• Preparing for meetings and recording schedules
• Researching and booking transportation and accommodations for travel
• Filtering and evaluating the CEO's involvement in events
• Managing emails, phone calls, and communication for the CEO
• Filing and tracking expenses and invoices
• Taking notes and minutes during meetings
• Conducting research and preparing reports for the CEO

Personal Assistance

• Managing the CEO's personal agenda
• Organizing dinners and events
• Supporting in personal appointments
• Maintaining confidential documents and files

Office Support

• Managing office inventory and supplies
• Supervising office conditions and organizing related needs

Benefits and Environment

• Smart working environment
• Focus on work-life balance
• Free online yoga and fitness classes
• Discount on psychotherapy sessions

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