School Meals Accelerator - Business Support Associate G6

Your privacy is important to us* WFP is a 2020 Nobel Peace Prize Laureate.* WFP offers a highly inclusive, diverse, and multicultural working environment.* WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.* A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.* We offer an attractive compensation package (please refer to the **Terms and Conditions** section of this vacancy announcement).We are seeking to fill the position of **Business Support Associate G6** for the **School Meals Accelerator**, based in **WFP Headquarters in Rome, Italy**.* Provide dedicated executive assistant support to the Accelerator team, including calendar management, travel arrangements, and coordination of high-level meetings with governments and partners.* Prepare and consolidate reports, documentation, correspondence, and briefing materials related to Accelerator activities, including technical assistance missions and partner engagement.* Actively seek and use feedback to improve business processes and procedures, contributing to the efficient delivery of Accelerator support across its core pillars.* Respond to complex business support queries from internal and external stakeholders, ensuring timely and accurate resolution aligned with SMA’s operational priorities.* Oversee the maintenance of records and databases related to Accelerator operations, ensuring information is well-organized, accessible, and compliant with relevant policies.* Review and revise correspondence and documentation, providing quality assurance and timely delivery of materials that support SMA’s country engagement and learning functions.* Assist managers in planning, monitoring, and reconciling budgets linked to Accelerator activities, ensuring effective use of financial resources.* Assess and recommend improvements to administrative procedures and practices to enhance the delivery of business support services within the Accelerator’s dynamic, multi-partner environment.* Provide a full range of complex business support services to the Accelerator team, contributing to the smooth functioning of technical assistance, partnership coordination, and knowledge exchange.* Provide advice, support, and informal training to junior support staff, fostering a collaborative and high-performing support team.* Coordinate tasks of junior colleagues to ensure consistent delivery of support services to the required standards across Accelerator operations.* Business Process Expertise: Familiarity with standard workflows such as procurement, travel, HR transactions, finance, and administrative procedures, combined with the ability to apply practical tools and techniques for scheduling, document management, reporting, and data entry.* Systems Proficiency: Strong knowledge of organizational platforms and ERP systems (e.g., SAP, Workday), document tracking tools, and other business applications to ensure accurate and efficient support services.* Ability to analyze and interpret financial data and monitor budgets, with ability to reconcile budget allocations, staffing costs, and service-related expenses.* Communication & Coordination: Excellent communication and coordination skills to deliver specialized business support services to a wide range of stakeholders. Proven skills in managing and organizing senior managers’ schedules.* Collaboration & Confidentiality: Ability to build relationships across functions, and maintain strict confidentiality in handling sensitive information.* Ability to organize, prioritize and manage a complex set of tasks with competing deadlines remaining calm under time pressure.* Experience in coordinating the work of others and self and training and supporting others.* Experience in organizing and coordinating large-scale events involving a significant number of participants, ensuring smooth logistics, effective communication, and adherence to timelines.* Ability to proactively identify and recommend improvements to specialized services.* Openness to testing ideas in uncertain environments.* Contractual status: Staff on Fixed-Term contract and Continuing Appointment will remain on their WFP contract, with a letter amending the existing TOE to reflect their new duties with the Impact Accelerator. During their employment with the Impact Accelerator, they will be eligible to transfer, promotion or conversion to other appointments within WFP, and be considered as internal candidates for vacancies outside the Impact Accelerator within WFP.* Accelerator position ends for Continuing Appointments: In the event the Impact Accelerator position ends and the position is abolished, WFP would have a duty to use “every reasonable effort” to ensure that the staff is placed elsewhere in the Programme, subject to the availability of suitable posts. If no suitable post is located, termination could be pursued subject to WFP rules.* Accelerator position ends for Fixed-Term staff: staff will be separated when the Fixed-Term contract expires. Before this, staff could apply for available WFP positions at HQ and be considered as internal candidates.* We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).* Once your profile is completed, please apply, and submit your application.* Please make sure you upload your professional CV in the English language* Kindly note the only documents you will need to submit at this time are your CV and Cover Letter* Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time* Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application* Only shortlisted candidates will be notified