Export Sales Assistant

Export Sales Assistant

Apply for the Export Sales Assistant role at Xylem.

The Export Sales Assistant is the first customer contact (for the Commercial Team/Sales Entity) and is responsible for the complete order process from lead time quotation to shipment release and delivery to the client. He/She supports on every matter related to the Sales process and is the point of contact for Operations and the Commercial Team in order to have a smooth internal process.

Order Process

• Order entry for Intercompany Entities worldwide (both not connected to EDI and connected to EDI);
• Lead Time Quotations both for standard and customized products;
• First analysis and elaboration of production feasibility against requested date of delivery;
• Coordination with Operations (Production Planners, Resales Team) in order to define the actual feasibility and alternative scheduling solutions;
• Provide the customer with information regarding shipment, volumes, costs, transportation options and other details to define an agreed shipment plan;
• Coordination with the internal shipping team to plan shipments based on volumes, payments, credit and/or other requirements (ex. Inspection, vessel departure dates);
• Compliance and viability check on documentation ( e.g. Certificates of Origin, Vendor Declarations, Quality aspects, possible Inspection Requirements etc.) and procedures required for order handling and shipment (with possible contacts with Chambers of Commerce, Customs, Finance Department etc.). Collaboration on solution on every possible related issue (e.g. Export, Trade Compliance);
• Delays-postponement handling which includes system update and communicating to the Customer;
• Providing Customers with shipping documentation and shipping details (tracking, awb, etc);
• Proactive management of delivery time to optimize scheduling and contribute to the achievement of OTD and OTP inventory targets (also through specific dedicated calls with the Customers to manage priorities and solve problems);

Other Duties

• Customer account codification;
• Organization of pre-shipment inspections (requests to Inspection authorities and documents handling);
• Technical support for simple requests and spare parts;
• Notifications of discrepancy on shipment;
• Dispute resolution and Credit notes requests;
• Letter of credit (LC) analysis and verification of feasibility with other departments (documents, shipping instructions, due dates, etc…);
• Coordinate Customer “Witness Test” visits on site by giving necessary support;

Required Qualifications

• 1 year experience in similar roles
• Fluency in Italian and English is mandatory
• French and/or Arabic is a plus

BENEFITS: 2 days of smart working, company bonus and company canteen

CONTRACT: Permanent - Full Time

Seniority Level

• Entry level

Employment Type

• Full-time

Job Function

• Sales and Customer Service

Industries

• Industrial Machinery Manufacturing, Manufacturing, and Civil Engineering

Apply for the Export Sales Assistant job in Greater Padova (Padua) Metropolitan Area.