Activities & Information Coordination Specialist

Activities & Information Coordination Specialist

Due to an increased workload and a reorganization of the department, we are urgently looking for an Activities & Information Coordination Specialist for the Technical Documentation Office.

Reports to: Head of Technical Documentation

What you will do

You will support the department with activity planning and with the retrieval, management, and archiving of inbound and outbound information. At times, you may also be involved in the drafting/updating of technical documents.

Key responsibilities

• Support the planning and coordination of department activities
• Manage information flows (collection, organization, distribution)
• Retrieve and archive documentation (order, traceability, updates)
• Collaborate with internal stakeholders on priorities, deadlines, and alignment
• Occasional drafting/updating of technical documentation

Who we are looking for

Experience: 2–3 years

Previous experience in documentation-related activities and/or office coordination is required.

Requirements

• Education: High school diploma (a university degree is not required)
• Software:
• InDesign: intermediate/advanced (M/S)
• MS Office Suite: intermediate (M)
• Communication and mediation skills
• Planning and organizational skills
• Precision and attention to detail

Contract & terms

• Goal: permanent employment (open-ended contract)
• Working hours: Full time (8:00/8:30 – 17:00/17:30)

The search is open to candidates of all genders (Italian Legislative Decree 903/77).

Seniority level

Mid-Senior level

Employment type

Full-time