Administration Assistant

Job Summary

We are looking for a proactive and detail-oriented Administrative Assistant to join our team in Milan. This role will play a key part in supporting both external liaison efforts and internal administrative operations, ensuring smooth and efficient office functioning.

Key Responsibilities

• External Affairs Support
  • Assist with external communication and coordination with local government agencies, service providers, and business partners.
  • Schedule and coordinate meetings, visits, and company-related events with external stakeholders.
  • Help prepare official correspondence and documentation required for external interactions.
  • Support in translation and interpretation tasks (Italian-English-Chinese preferred, if possible).
• Internal Administrative Support
  • Handle daily office administrative tasks such as procurement, office supplies, equipment maintenance, and vendor management.
  • Support HR-related admin tasks including onboarding assistance, document filing, and employee communication.
  • Organize and maintain office files, contracts, and administrative records.
  • Assist with travel arrangements, expense reports, and other logistics for the team.
  • Participate in the coordination of internal meetings and activities.

Requirements

• Bachelor\'s degree in Business Administration, Communication, or related field.
• 1-3 years of administrative or office assistant experience preferred.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Fluent in Italian and English; knowledge of Chinese is a strong plus.
• Strong sense of responsibility, flexibility, and ability to work in a multicultural environment.

What We Offer

• A dynamic and international working environment
• Opportunities for growth and development within a fast-growing global brand

Employment Details

Contratto di lavoro: Tempo pieno, Tempo indeterminato

Retribuzione: €20,496.27 - €38,109.26 all\'anno

Disponibilità: Dal lunedì al venerdì; Turno diurno

Esperienza: Administration assistant: 3 anni (Obbligatorio)

Lingua: Inglese (Obbligatorio); Cinese (conoscenza utile)

Disponibilità a viaggiare: 25% (Preferenziale)

Data di inizio prevista: 10 / 07 / 2025