SAP Business Analyst – HCM and Payroll

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves. To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

Background and Purpose of the Assignment

Its Technology Division drives digital transformation to enhance operational effectiveness across the organization. Since 2000, WFP has relied on the SAP ERP platform to manage core functions—finance, logistics, budgeting, and HR—supporting staff globally from Country Offices to Headquarters in Rome. The ERP system ensures consistent functionality and efficiency.

The ERP Development Team within the Technology Division maintains and evolves WFP’s ERP solutions to meet changing business needs. As part of WFP’s IT Strategy and Digitalization Program, a major upgrade is underway to transition from SAP ECC 6.0 EHP 8 to SAP S/4HANA on RISE via a Brownfield approach, aiming for full deployment by summer 2026. This initiative will enhance process effectiveness, efficiency, and compliance. The SAP HCM and Payroll Business Analyst will play a key role in shaping the platform’s evolution. Collaborating across departments, the analyst will deliver tailored ERP solutions, support the S/4HANA upgrade, and ensure alignment between technology and WFP’s mission and operational goals.

Accountabilities/Responsibilities

Business Analyst on SAP Upgrade to S/4HANA on RISE

Collaborate on the migration (brownfield approach) of the current WINGS platform from SAP ECC 6.0 to SAP S/4HANA for the SAP HCM and Payroll areas including functionalities tailored for Non‑Profit Organizations (NPO), ensuring business continuity while optimizing existing processes for S/4HANA readiness. The analyst will oversee activities executed by the WFP business partner, assess functional impacts, validate migrated configurations, and support remediation of any process or technical gaps post‑conversion. The Business Analyst will focus on ensuring a seamless transition of the HCM and Payroll processes including NPO configuration and integration with budgeting and funding modules.

• Works with the business partner analyzing the existing SAP HCM, Payroll and NPO configuration, interfaces, workflows, and custom developments.
• Participate in readiness and compatibility checks (e.g., Simplification List, Custom Code Analysis).
• Identify potential functional impacts and dependencies for the S/4HANA conversion.
• Act as primary liaison between the project team and the business functions impacted by HCM and Payroll changes, ensuring that HCM and Payroll functions and requirements are fully reflected and validated during the S/4HANA migration.
• Work closely with Business process counterpart to validate that existing HCM, Payroll and expenses policies are properly migrated and supported under S/4HANA.
• Translate mandatory System and functional changes into clear, business‑understandable impacts.
• Support decision‑making providing impact assessment, options and recommendations.
• Work with key business users during the review of the UAT test cases and during the UAT sessions ensuring test coverage across the HCM and Payroll scenarios and critical flows.
• Collaborate with all stakeholders to prepare and deliver tailored training sessions.
• Work closely with the technical team in planning the conversion sequence for the HCM and Payroll modules.
• Contribute to defining cutover strategy and downtime planning for HCM and Payroll‑related data and transactions.
• Execute functional validation in S/4HANA environment post‑upgrade.

Business Analyst on Other HCM and Payroll Initiatives

Apply strong knowledge of HCM and Payroll business processes to design IT solutions aligned with user needs, identifying opportunities for innovation, integration, and system evolution across IT systems and tools. The specialist will also lead two strategic initiatives: the integration of SAP with Workday the new HCM management system and the One Payroll project, which aims to consolidate three separate payroll systems into a single, unified platform.

• Collaborate with TEC and business stakeholders to propose and prioritize digital process improvements.
• Ensure shared understanding of business goals, user needs, and process priorities across internal and external parties.
• Collaborate to present roadmap for endorsement by the TEC Demand Assessment Board (DAB).
• Maintain a transparent and prioritized backlog of enhancements.
• Coordinate with stakeholders and delivery teams to ensure clarity and feasibility of requirements.
• Provide guidance on feature prioritization and release planning.
• Monitor delivery progress and ensure alignment with business objectives.

Qualifications & Experience Required

Education

University degree in business administration, information technology, or other related fields.

Experience

Minimum 5 years post‑graduate, progressively responsible professional experience as Business Analyst within an organization and proven record of accomplishment in development and implementation of IT applications.

Knowledge & Skills

Deep knowledge of SAP HCM and Payroll module and integration with other SAP modules. Knowledge of Non‑Profit Organization solution and integration with FUND and Budget module is appreciated. Good understanding of SAP Solution Manager and related Change Request Management processes is desirable. Proven experience across the full IT solution lifecycle. Strong business analysis skills with a focus on clear, actionable requirements. Expertise in Business analysis and project management practices, including backlog management, strategic planning. Skilled in adapting and tailoring project methodologies to align with specific project requirements.

Demonstrates the ability to influence and collaborate across functional teams within matrixed environments. Experienced in coordinating and managing complex projects involving multiple vendors and delivery partners, ensuring alignment with strategic objectives and successful outcomes.

Languages

Fluency in oral and written English with an intermediate knowledge of another official UN language (Arabic, Chinese, French, Russian and Spanish) or Portuguese (one of WFP’s working languages) is desirable.

Reasonable Accommodation

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.

No Fee Disclaimer

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

Reminders before you submit your application

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Seniority Level

Mid‑Senior level

Employment Type

Full‑time

Job Function

Information Technology

Non‑profit Organizations

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