Procurement Senior Specialist

Job Title

Procurement Senior Specialist

Reports To

Head of Procurement

Main Responsibilities

• In the scope of your procurement responsibilities, cooperate and support the development and implementation of ING sourcing strategies at local level
• Deliver local TECH/IT Sourcing Category Strategy, ensuring management in line with Bank strategy and processes/regulations compliance
• Independently lead procurement processes at local level
• Interact at global level to propose and share best practices, relevant projects, and guidelines to be applied at local level
• Act as an advisor/mentor for new employees and co‑workers in lower positions and coordinate them to deliver results in line with targets
• Initiate and implement sourcing strategy and processes (RFQ/RFI/RFP/Auction/contract definition). Propose analysis and ensure their quality (spend, market, demand, etc.)
• Ensure completeness of documentation (contracts/RFP/reports, regulation check completion through an internal platform, etc.)
• Support junior employees within the team
• Conduct market analysis and strategy: strong knowledge of TECH/IT category spend and third‑party risk within banking industry (EBA / DORA)
• Identify and promote sourcing initiatives aiming to achieve cost optimisation, higher quality of services, innovation, and better value for money
• Collect business needs/requirements and be able to challenge technical and functional specifications
• Design the tender process identifying internal and external stakeholders, leading tasks and related communication
• Define tender documentation and manage operational steps of tenders independently (supplier involvement, tender doc definition, offers comparison, negotiation, contract definition)
• Review and adapt offers to ensure they meet internal requirements and policies
• Challenge internal demand to pursue cost optimisation
• Approve requests, follow up until purchase order dispatch
• Manage supplier onboarding and qualification
• Prepare contract documentation with direct responsibility for the economic part and coordinate with other departments for the rest
• Identify problems or improvements in existing contracts and propose improvements
• Monitor contract status and plan renewal activities and negotiate according to TECH/IT Category strategy
• Create and foster a good relationship with suppliers, identifying key stakeholders and decision makers
• Execute procedures and controls in line with bank policies and regulations (e.g., supplier onboarding, KYS, contract monitoring)
• Identify and implement remediation activities driven by bank policies and procedures
• Provide support on updating local procedures/policies in line with head office guidelines when required
• Perform spend analysis and formulate reports concerning purchasing activities individually
• Compile head office/local reports on sourcing activities, contracts status, and active suppliers
• Prepare PPT to share with middle/high management of the Bank

Qualifications

• Bachelor/university degree in Economics or equivalent
• At least +5 years’ experience in IT procurement category
• Advanced user of ERP, Excel, PPT, Access, spend analysis tools, e‑sourcing platforms
• Knowledge of bank processes and all procurement guidelines, procedures and regulations
• Knowledge of sourcing methods and market best practices

Soft Skills

• Team spirit
• Highly committed
• Accuracy
• Pro‑active and problem‑solving attitude
• Good project management skills (ability to maintain governance and overview on whole activities and related progress)
• Excellent organizational and communication skills at local and global level
• Very high analytical skills
• Negotiation skills in Italian and English
• Proficient knowledge of English

Working Conditions

• Full Time
• Permanent
• Milan (hybrid)

About ING

ING offers many opportunities to build a diverse and rewarding career. You will be joining an international innovative digital bank, the first in Italy to adopt a fully flexible smart working model, and you will be working in a stimulating environment where you can grow both as an individual and as a professional. Our purpose – empowering people to stay a step ahead in life and in business – represents our belief in people’s potential. We don’t judge, coach or tell people how to live their lives. We empower people and businesses to realize their own vision for a better future. Do you think you are “a step ahead”? Apply now!

The Benefits of Joining ING

• Super flexible smart working
• Competitive base salaries and performance based bonuses
• Diverse cultures & Innovative mindsets
• International Environment
• Commitment to sustainability
• Lots of training development opportunities to help you grow
• Lots of moments dedicated to physical and mental well‑being
• A special day off when it is your birthday: we call it #doyourbirthday!
• Free water & coffee at the office!

Our Commitment

Diversity is a fundamental element of our corporate culture, and we are fully committed to creating a safe and inclusive environment, based on mutual respect and the value of diversity, offering equal job opportunities to all qualified candidates.

Job Application Safety Reminder

• Apply only via official ING platforms: ING uses Workday as its internal recruitment system. Applications should be submitted only via our official career site.
• Check the sender’s email carefully: legitimate communication will always come from @ing.com and/or @myworkday.com
• No payments or banking details will ever be requested. If someone asks for this information, it’s a scam.
• If you suspect suspicious activity, report it immediately. Your safety matters to us.