HR Administration Specialist

Are you an experienced HR professional ready to elevate your career? We’re looking for an HR Administration Specialist who can bring reliability, organization, and a proactive mindset to support and optimize our daily HR operations. With your solid background in HR administration and ability to manage multiple priorities, you will help ensure smooth processes and a positive employee experience.

What you’ll do

• Prepare contracts for employees (new hires, terminations, level changes, job role changes, etc.)
• Organize, update, and maintain internal databases with accuracy and confidentiality
• Input and manage data in the HR Software (new hires, resignations, approvers for time off, sick leave, etc.)
• Oversee occupational safety and health activities, liaising with both internal and external stakeholders
• Manage monthly meal ticket allocation, including counting and verifying correct distribution
• Check and validate employee absences and supporting documentation on a monthly basis
• Respond to employees’ HR-related queries with clarity and empathy
• Prepare ad hoc reports and support on specific projects when needed
• Contribute to the development of HR best practices aimed at improving payroll and administrative processes
• Stay updated on labor law and regulatory changes, sharing relevant updates internally

What we’re looking for

• Previous experience in HR Administration (3-6 years)
• Strong interest in HR Admin topics and sound knowledge of Italian labor legislation
• Fluency in both Italian and English
• Exceptional attention to detail and organizational skills
• Proficiency in Microsoft 365, especially Excel
• Ability to manage sensitive data with discretion and confidentiality
• Excellent communication skills and empathy, with the ability to build and maintain strong relationships both inside and outside the team
• Proactive, open-minded, and eager to work in a multicultural environment
• Knowledge of HRIS tools is a strong plus

What we offer

• Benefits: monthly lunch tickets, company laptop, discounts on our owned brands and brand partners, and additional perks in the form of local discounts and offers
• Learning & Development Programs: continuous learning experiences (TLG University and daily on-the-job learning)
• Be part of the young (31 on avg.) and international (30+ nationalities) #TLGpeople group and work in a dynamic and fast-moving environment