Receptionist Appartenente Alle Categorie Protette Legge 68/99

Overview

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support).

Responsibilities

• Greeting and welcoming visitors, providing information and escorting them to the appropriate department or person.
• Answering and directing incoming phone calls, responding to emails, and taking messages;
• Managing calendars, scheduling and confirming appointments for individuals or meeting rooms;
• Monitoring visitor logs, issuing security passes, and ensuring the efficient flow of people through the business;
• Filing documents, maintaining electronic databases, and keeping office records up-to-date;
• Maintaining the cleanliness and organization of the reception area, and ensuring efficient daily operations;
• Stationery orders and various needs;
• Bring coffee to visitors and set up meeting rooms;
• Support in organizing events / meetings and their execution;
• General administrative support.

Required Competencies and Knowledge

• High school or professional diploma;
• Minimum 1 year experience in similar role in a structured company;
• Excellent knowledge of Microsoft Word, Excel and Outlook for data management and communication;
• Excellent proficiency in Italian and English language (written and spoken).

Required Soft Skills

• Multitasking
• Teamworking
• Problem solving
• Sense of responsibilities and organization
• Time management
• Attention to details
• Reliability
• Ability to work under pressure