Executive Administrative Assistant

About Us

Cambridge Raman Imaging develops label-free Raman spectroscopy and imaging systems for medical diagnostics (disease detection and classification) and microplastics tracing. We build end-to-end products that combine optics, hardware integration and AI-driven software to deliver real-world, production-ready imaging solutions.

The Role — What You’ll Own

We are looking for an Executive Administrative Assistant to ensure smooth daily operations and support our growing team. You will play a key role in maintaining an efficient work environment and managing administrative and operational activities.

Key Responsibilities

• Oversee weekly financial planning, including periodic cashflow drafting and monitoring
• Collaborate with accountants on:
  • Invoicing (Receivable & Payable)
  • Monthly / Quarterly reports
  • Annual financial statements
  • Tax compensation & R&D tax claims
  • EIS investment incentive schemes
  • Closure of investment rounds
• Liaise with labour and RSPP consultants
• Handle bank accounts and reconciliation
• Register invoices, monitor payments, and schedule transactions
• Manage customs clearance and duty tax payments
• Oversee grants accounting (European, regional, national)
• Maintain direct contact with shareholders and company secretary
• Renew insurance policies
• Organize business travel
• Update Virtual Data Room (VDR) and GDPR documentation

Required Qualifications / Skills

• Proven experience in administrative assistance and managing complex documentation
• Intermediate to advanced English proficiency
• Basic accounting knowledge
• Strong skills in:
  • Time management
  • Problem-solving
  • Microsoft Office package

Nice-to-Have

• Experience with financial reporting of EU grants
• Knowledge of GDPR compliance
• Familiarity with investment incentive schemes (EIS)
• Previous experience in technology or research-driven environments

What We Offer

• A dynamic and collaborative work environment in a cutting-edge tech company
• Opportunity to contribute to innovative solutions in healthcare and sustainability
• Professional growth and learning opportunities

How to Apply

Send your CV and a short cover letter to:

📧 francesca.marinoni@cambridgeramanimaging.com