HR Administration Specialist

We are currently seeking a talented professional to join our all-star Admin Team as the new HR Administration Specialist. In this role, you will support the HR Admin team in all activities related to personnel administration, ensuring accuracy, compliance, and a smooth employee experience.

Responsibilities

• Prepare contracts for employees (new hires, terminations, level changes, job role changes, etc.)

• Organize, update, and maintain internal databases with accuracy and confidentiality

• Input and manage data in the HR Software (new hires, resignations, approvers for time off, sick leave, etc.)

• Oversee occupational safety and health activities, liaising with both internal and external stakeholders

• Manage monthly meal ticket allocation, including counting and verifying correct distribution

• Check and validate employee absences and supporting documentation on a monthly basis

• Respond to employees’ HR-related queries with clarity and empathy

• Prepare ad hoc reports and support on specific projects when needed

• Contribute to the development of HR best practices aimed at improving payroll and administrative processes

• Stay updated on labor law and regulatory changes, sharing relevant updates internally

Qualifications

• Previous experience in HR Administration (1–2 years)

• Strong interest in HR Admin topics and sound knowledge of Italian labor legislation

• Fluency in both Italian and English

• Exceptional attention to detail and organizational skills

• Proficiency in Microsoft 365, especially Excel

• Ability to manage sensitive data with discretion and confidentiality

• Excellent communication skills and empathy, with the ability to build and maintain strong relationships both inside and outside the team

• Proactive, open-minded, and eager to work in a multicultural environment

• Knowledge of HRIS tools is a strong plus

What we offer

• Benefits: monthly lunch tickets, company laptop, discounts on our owned brands and brand partners, and additional perks in the form of local discounts and offers

• Learning & Development Programs: continuous learning experiences (TLG University and daily on-the-job learning)

• Be part of the young (31 on avg.) and international (30+ nationalities) #TLGpeople group and work in a dynamic and fast-moving environment