Legal & Administrative Assistant

Overview

We are looking for the Legal & Administrative Assistant who will work within the Group Litigations Unit, within the Group Legal Affairs Department.

Key responsibilities of the role will include:

• Managing all the administrative activities related to the engagement of external counsels of the Group Legal Affairs Dept, including contacts with Italian and foreign providers
• Managing the required internal procurement processes for the payment of invoices
• Monitoring the budget assigned to the Group Legal Affairs dept
• Managing the purchase of goods and services for the Group Legal Affairs Dept (e.g. books, subscriptions, translations)
• Managing the physical and digital archive
• Managing IT configuration and logistics for new resources
• Managing legalization of documents including contacts with notary public
• Managing the organization of meetings
• Managing under the supervision of colleagues within the team the drafting of declaration to creditors in the context of third party seizures and other requests from authority
• Supporting colleagues within the team in the drafting of declarations to creditors in the context of third-party seizures and in responding to other requests from other judicial authorities

Requirements

Our ideal candidate will meet the following requirements:

• High school diploma, preferably with a focus in Administrative, Economic or Linguistic studies
• At least 3 years of experience in similar roles in international law firms and/or large organizations
• Strong knowledge of MS Office (including Copilot and similar AI tools)
• Fluent English and Italian; knowledge of any other foreign language will be considered a plus.

Soft skills

• Strong interpersonal skills
• Flexibility and a strong team player attitude
• High degree of accuracy, attention to detail, and well-organized working method
• Strong communication skills and experience with international working environment
• Proactive and solution oriented
• Passionate and energetic
• Curious

Company Profile

Generali Group Head Office is the guidelining unit of the Generali Group, one of the largest global insurance and asset management providers. Established in 1831, Generali is present in over 50 countries in the world, with a total premium income of € 82.5 billion in 2023. With around 82,000 employees serving 70 million customers, the Group has a leading position in Europe and a growing presence in Asia and Latin America. At the heart of Generali’s strategy is its Lifetime Partner commitment to customers, achieved through innovative and personalised solutions, best-in-class customer experience and its digitalised global distribution capabilities. The Group has fully embedded sustainability into all strategic choices, with the aim to create value for all stakeholders while building a fairer and more resilient society.