Admin Support

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive, grow, meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades, technology or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Position Overview

JLL is seeking a detail-oriented and proactive Office Assistant to provide comprehensive administrative support to our Life Sciences account in Milan. This role will support the delivery of exceptional facility management and real estate services.

Key Responsibilities

• Monitoring and verification of scheduled and extraordinary maintenance with monthly entries in the management software
• Daily monitoring of plant operation with related BMS management
• Monthly execution of fire surveillance checks
• Management and issuance of Johnson & Johnson employee and contractor badges
• Management software for booking and use of desks and parking spaces

CAFM (Computer-Aided Facility Management)

• Creation and updating of files related to Johnson & Johnson employees (car locker floor location)
• Administrative support for monthly reporting and invoicing
• Support for Duty Light Maintenance
• Backup for logistics services (warehouse, bank, postal service, notary, etc.)

Required Qualifications

Education & Experience

• 2 years of administrative or office support experience
• Experience in professional services environment preferred
• Facility management or real estate industry experience a plus

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with database management and CRM systems
• Basic understanding of project management tools
• Familiarity with digital filing systems and document management
• Ability to learn new software systems quickly

Core Competencies

• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• High attention to detail and accuracy
• Ability to handle confidential information with discretion
• Professional communication style and client service skills
• Multi-tasking capabilities in dynamic environments

Personal Attributes

• Proactive and solution-oriented approach
• Flexibility and adaptability to changing priorities
• Collaborative team member with inclusive mindset
• Professional presentation and conduct
• Reliability and strong work ethic
• Cultural awareness and sensitivity for diverse client base

Panoramica della Posizione

JLL ricerca una figura di Office Assistant orientata ai dettagli e proattiva per fornire supporto amministrativo completo al nostro account Life Sciences a Milano. Questo ruolo supporterà la logistica di servizi eccellenti di facility management e immobiliari.

Responsabilità Principali

• Monitoraggio e verifica della manutenzione programmata e straordinaria con inserimenti mensili nel software gestionale
• Monitoraggio quotidiano del funzionamento degli impianti con relativa gestione BMS
• Esecuzione mensile dei controlli di sorveglianza antincendio
• Gestione ed emissione di badge per dipendenti e contractor Johnson & Johnson
• Software gestionale per prenotazione e utilizzo di postazioni di lavoro e parcheggi

CAFM (Computer-Aided Facility Management)

• Creazione e aggiornamento di fascicoli relativi a dipendenti Johnson & Johnson (auto armadietti posizione nel piano)
• Supporto amministrativo per reportistica mensile e fatturazione
• Supporto per Duty Light Maintenance
• Backup per servizi logistici (magazzino, banca, servizio postale, notariato, ecc.)

Qualifiche Richieste

• 2 anni di esperienza in supporto amministrativo o ufficio
• Esperienza in ambiente di servizi professionali preferibile
• Esperienza nel facility management o nel settore immobiliare costituisce un plus

Competenze Tecniche

• Competenza in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Esperienza con gestione database e sistemi CRM
• Comprensione di base degli strumenti di project management
• Familiarità con sistemi di archiviazione digitale e gestione documenti
• Capacità di apprendere rapidamente nuovi sistemi software

Competenze Trasversali

• Eccellenti capacità di comunicazione scritta e verbale
• Forti capacità organizzative e di gestione del tempo
• Alta attenzione ai dettagli e precisione
• Capacità di gestire informazioni riservate con discrezione
• Stile di comunicazione professionale e competenze nel servizio clienti
• Capacità multitasking in ambienti dinamici

Qualità Personali

• Approccio proattivo e orientato alle soluzioni
• Flessibilità e adattabilità al cambiamento delle priorità
• Spirito collaborativo con mentalità inclusiva
• Presentazione e condotta professionali
• Affidabilità e forte etica del lavoro
• Sensibilità culturale e consapevolezza per clientela diversificata

Location: On-site Milano ITA

Employment Type: Part-Time

Experience: years

Vacancy: 1

If this job description resonates with you we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at [email placeholder].