Back office support & receptionist - Categoria Protetta Legge 68 / 99

Position Overview

An administrative role as back office support, for both corporate office and our stores. Maintain an updated situation of files and archive at all times regarding vendors, H&S documents, invoicing and PO’s. Ensure smooth operation of daily office activities.

Essential Duties & Responsibilities

BACK OF HOUSE

• Update files and archive with all kind of documents (e.g. health and safety, invoices, intervention reports);
• Have documents ready in case of authority checks;
• Keep track of costs, Purchase Orders and invoices;
• Ask for security documents to vendors and archive them in a structured way.

RECEPTION

• Greet and welcome whoever comes into the office;
• Manage incoming mail;
• Receive couriers and prepare / send shipments for colleagues;
• Manage new vendor requests or changes in actual anagrafic of existing vendors on the Aravo platform;
• Raise Purchase Orders;
• Manage facilities for office like coffeepads, green maintenance, HVAC and electrical maintenance, cleaning, special disposal pick up;
• Manage external stakeholders from showroom or stores when present in the office for trainings, sales markets, meetings;
• Check first aid boxes;
• Support in handling various activities for main and external showrooms;
• Keep up standard in offices;
• Smooth operations of daily activities in office for employees;
• H&S situation is under control and updated;

Experience, Skills & Knowledge

• Precise and detail orientated;
• Autonomous;
• English;
• Good communication and collaboration skills;
• Good knowledge of Office;
• Analyzing issues and solving problems.