HQ Administration Assistant
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Department: HQ Administration
Reports to: Executive Director
Position Type: Full-Time
PERSONAL PROFILE
- High School Diploma. Courses and masters related to the administration topic.
- Fluent English, spoken and written (minimum C1).
- Excellent knowledge of Office 365 tools (in particular Excel).
- Analytical mindset.
- Extremely well organised, constructive and proactive attitude with a strong motivation to be part of a team.
PURPOSE OF THIS ROLE
The purpose of this role is to support the Executive Director, ensuring the correct execution of the following:
- Organizing the logistics for in-person meetings for our Working Groups and Committees
- Support ERA Council Members with travel arrangements
- Supporting other staff members with travel and hotel bookings
- Privacy Compliance
- Other administrative tasks
KEY ACCOUNTABILITIES
Being part of the general administration implies to handle several tasks, among which:
- Travel, hotel and transfers coordination
- Support the Executive Director, Council Members and staff with administrative tasks
- Correspondence linked to all the above activities
- Formulates proposals to improve the quality and timing of activities. If necessary, he/she involves the interested parties to assess the impact on the entire cycle
IMPORTANT NOTES
Most of the activities and correspondence are in English. The job offer is for an office position to be performed at the ERA HQ in Parma (Italy).
WHAT WE OFFER
- Competitive salary and benefits package.
- Opportunities for professional growth and development at the international level.
- A cross-cultural, collaborative and supportive work environment.
ERA is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
This job description provides a general guideline for the role and may be subject to change to meet the evolving needs of the Association.