Business & Executive Assistant to CEO

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We are a leading Italian company operating in the ICT consulting industry, partnering with top-tier clients on digital transformation and innovation programs. To further strengthen our leadership team, we are seeking a Business & Executive Assistant to the CEO — a dynamic professional who will play a key role in supporting strategic and operational initiatives at the highest level of the organization.

The Role

As Business & Executive Assistant to the CEO, you will act as both a strategic partner and an operational enabler, ensuring effective coordination, communication, and execution across the CEO’s agenda and the company’s priorities.

Work mode

Full-Time, On-site with flexibility for international travel

Key Responsibilities

• Provide strategic and operational support to the CEO, ensuring follow-up on business priorities, initiatives, and key deliverables.
• Participate in internal and external meetings, preparing briefing materials, taking notes, and ensuring consistent alignment with management teams and stakeholders.
• Manage the CEO’s complex calendar, priorities, and travel schedule across multiple time zones.
• Coordinate international business trips and events, handling logistics and documentation.
• Draft, review, and edit presentations, reports, and executive communications.
• Act as a trusted point of contact between the CEO and internal/external stakeholders, ensuring professionalism, accuracy, and confidentiality.
• Support strategic projects and special initiatives, contributing to planning, monitoring, and execution (acting as a PMO when required).

Your Profile

• Master’s or Bachelor’s Degree in Economics, Business Administration, or related fields.
• At least 2 years of experience in similar roles (Business Support, PMO, Executive Assistant) within consulting or technology-driven environments.
• Fluency in English (Portuguese or another foreign language is a plus).
• Availability to travel nationally and internationally on short notice.
• Excellent command of Microsoft Office Suite (PowerPoint, Excel, Outlook).
• Strong organizational, analytical, and communication skills.
• High level of discretion, reliability, and ability to manage confidential information.
• Proactive mindset, strong business acumen, and ability to operate effectively in fast-paced and complex environments.

Why Join Us

• Work closely with the CEO and top management, gaining exposure to strategic business decisions.
• Be part of an international, fast-growing environment that values innovation, accountability, and teamwork.
• Play a central role in key initiatives that shape the company’s direction and success.