Activities & Information Coordination Specialist

Activities & Information Coordination Specialist

Due to an increased workload and a reorganization of the department, we are urgently looking for an Activities & Information Coordination Specialist for the Technical Documentation Office.

Reports to: Head of Technical Documentation

What you will do:

You will support the department with activity planning and with the retrieval, management, and archiving of inbound and outbound information. At times, you may also be involved in drafting/updating of technical documents.

Key responsibilities

• Support the planning and coordination of department activities
• Manage information flows (collection, organization, distribution)
• Retrieve and archive documentation (order, traceability, updates)
• Collaborate with internal stakeholders on priorities, deadlines, and alignment
• Occasional drafting/updating of technical documentation

Who we are looking for:

Experience: 2–3 years

Previous experience in documentation-related activities and/or office coordination is required.

Requirements

• Education: High school diploma (a university degree is not required)
• Software:
• InDesign: intermediate/advanced (M/S)
• MS Office Suite: intermediate (M)
• Communication and mediation skills
• Planning and organizational skills
• Precision and attention to detail

Contract & terms:

• Goal: permanent employment (open-ended contract)
• Working hours: Full time (8:00/8:30 – 17:00/17:30)

The search is open to candidates of all genders (Italian Legislative Decree 903/77).

Seniority level

Mid‑Senior level

Employment type

Full‑time