Executive Assistant

• Jefferson Wells is recruiting, on behalf of a client company, an Executive Assistant to support two C-Level Executives and Board Members

Key Responsibilities :

• Act as the first point of contact, handling calls, emails, and correspondence
• Manage calendars and schedule meetings and appointments
• Organize travel arrangements, including transportation and accommodation
• Monitor deadlines and proactively remind the executives of important tasks
• Draft, edit, and format reports, presentations, and correspondence
• Maintain databases, digital files, and physical filing systems
• Develop and implement effective administrative procedures and processes
• Communicate and coordinate with internal departments, external stakeholders, suppliers, and clients
• Prepare, submit, and track expense reports
• Conduct research and compile relevant information on behalf of the executives
• Provide support with personal tasks and commitments when required

Requirements :

• Proven experience in a similar role, ideally supporting senior executives or board members
• Excellent organizational and time management skills, with the ability to prioritize and multitask effectively
• Exceptional written and verbal communication skills in English
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools
• Strong attention to detail and a proactive, problem-solving attitude
• High level of professionalism, discretion, and confidentiality
• Flexibility and willingness to work outside of standard office hours when needed
• Enthusiasm for coordinating projects and events
• Confidence in preparing spreadsheets, reports, and presentations
• Self-motivated, dependable, and able to work independently as well as part of a team

Additional Information :

• Work location : Central Milan, easily accessible by public transportation
• Salary : Commensurate with experience
• Remote work (Smart working) : To be agreed with direct managers