Personal Assistant to CEO and Chief Product Officer

Personal Assistant to CEO and Chief Product Officer

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appcast.io

Role Overview

We are looking for a highly organized, proactive, and discreet Personal Assistant to provide comprehensive support to both the CEO and the Chief Product Officer. The ideal candidate thrives in a fast-paced environment, manages complex priorities with ease, and communicates effectively with internal and external stakeholders. This role requires exceptional attention to detail, strong problem-solving skills, and the ability to anticipate needs before they arise.

Key Responsibilities

• Manage complex calendars, scheduling meetings, appointments, and travel for both executives.
• Coordinate internal and external meetings, including agenda preparation and follow-up actions.
• Handle confidential information with professionalism and integrity.
• Act as the primary point of contact between the executives and internal teams, partners, suppliers, and stakeholders.
• Manage expenses, invoices, and reimbursements in accordance with company policies.
• Draft and proofread emails, communications, and documents on behalf of the executives.
• Facilitate communication flow, prioritizing messages and responding when appropriate.
• Build strong relationships across departments and with external partners.

Requirements

• 3+ years of experience as a Personal Assistant, Executive Assistant, or similar role, preferably in fashion, luxury, or creative industries.
• Excellent command of English and Italian (spoken and written).
• Strong organizational and multitasking abilities; able to work under pressure and meet tight deadlines.
• High level of discretion, reliability, and professionalism.
• Mastery of Microsoft Office Suite, Google Workspace, and digital collaboration tools.
• Ability to work flexible hours and adapt to the dynamic needs of top executives.
• A proactive, solution-oriented mindset with strong communication skills.