Personal Executive Assistant

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Solo per membri registrati
Milano
EUR 30.000 - 45.000
Sii tra i primi a mandare la candidatura.
5 giorni fa
Descrizione del lavoro

Overview

We are looking for a highly organized, proactive, and discreet Personal Executive Assistant to provide comprehensive support to the Leadership team. The ideal candidate will act as a trusted partner, managing complex calendars, coordinating travel and meetings, and ensuring smooth day-to-day operations. This role requires exceptional attention to detail, strong communication skills, and the ability to anticipate needs in a fast-paced and dynamic environment.

Responsibilities

  • Manage the Leadership’s calendar, scheduling meetings, appointments, and events across multiple time zones.
  • Serve as the main point of contact between the Executive and internal/external stakeholders.
  • Handle correspondence, emails, and calls with discretion and professionalism.
  • Organize and prepare materials for meetings, presentations, and reports.
  • Coordinate national and international travel arrangements, including itineraries, accommodation, and logistics.
  • Manage expenses, invoices, and budget tracking related to Executive activities.
  • Support in the preparation and follow-up of key projects, ensuring deadlines and priorities are met.
  • Handle confidential information with the utmost integrity and sensitivity.
  • Assist with ad-hoc personal and administrative tasks as required.

Qualifications

  • Proven experience 3+ years as an Executive Assistant, Personal Assistant, or similar role supporting senior leadership.
  • Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
  • Strong written and verbal communication skills in English and/or other relevant languages.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, Slack, Zoom).
  • High level of discretion, professionalism, and reliability.
  • Proactive problem-solving attitude and ability to work independently.
  • Flexibility and adaptability to changing priorities.

Additional Information

Why LePub? Joining Our Team Means Joining a Network Of Talented And Passionate Individuals Who Inspire And Challenge One Another. At LePub, We Offer Opportunities For Growth, a Competitive Salary Package, And An Inclusive, Creative Environment Where Everyone's Ideas Are Valued. We Take Care Of Our Talents And Their Wellbeing.