Executive Assistant and outsourcing monitoring - Sede Trento

Executive Assistant and Outsourcing Monitoring - Sede Trento

Position: Executive Assistant and Outsourcing Monitoring at Volkswagen Financial Services | Italy.

Job Description

The Local Outsourcing Officer is responsible for the definition and implementation of a suppliers monitoring framework, in accordance with the guidelines established by the relevant authorities, to ensure a proper management and control of outsourced activities.

The role involves working for VWL (own company) and on behalf of VWB GmbH, based on dedicated outsourcing agreements.

Responsibilities

• Ensuring continuous and accurate suppliers monitoring.
• Granting an overview of all critical and non‑critical outsourcing activities.
• Ensuring all outsourcing activities are managed correctly and in compliance with corporate guidelines.
• Overseeing all outsourced services and managing communication between various business functions.
• Providing a dedicated framework for inter‑company contracts and external suppliers.
• Securing compliance with local supervisory requirements concerning outsourcing, if existing.
• Supporting Country Managers in day‑by‑day activities, including preparing relevant and strategic presentations and drafting minutes.
• Collecting information related to the activities of various departments for the Country Managers to plan and coordinate activities.
• Managing the presidium of VWL Office, welcoming external visitors, coordinating teams’ presence, updating documentation and maintaining required records.

Competences

• Proficiency in English (written and oral).
• Project management.
• Knowledge of outsourcing internal and external regulation (local and European).
• Advanced knowledge of Microsoft Office tools, mainly Excel and PowerPoint.
• Clear communication.
• People management.
• Organization skills.

Personal Flairs

• Open mind and curiosity.
• Stress management.
• Resilience.
• Highly motivated and proactive approach to problem solving.
• Ability to deliver to tight deadlines without compromising on quality.
• Highly analytical, detail‑oriented and highly organized.

Benefits

Collaborative culture, global impact, and work‑life balance within a supportive and inclusive environment.

Seniority Level

Mid‑Senior level

Employment Type

Full‑time

Job Function

Management and Strategy / Planning

Industry

Motor Vehicle Manufacturing and Banking