Executive Assistant

Position Description

ADP is Hiring an Executive Assistant

LOCATION : Milan, Italy

REPORTS TO : General Manager ADP Southern Europe

JOB PURPOSE : The Executive Assistant supports the General Manager in the management of his / her activities, with responsibility for both organizational and executive character, support and assistance.

At ADP we are driven by your success. We engage your unique talents and perspectives. We welcome your ideas on how to do things differently and better. In your efforts to achieve, learn and grow, we support you all the way. If success motivates you, you belong at ADP. Insightful Expertise is a core value at ADP and our clients around the world depend on us for that. ADP Southern Europe is a passionate partner committed to ADP's overall success - and are looking for like-minded individuals who want to be part of our winning team.

KEY RESPONSIBILITIES :

• Internal focal point for the GM
• External point of contact for clients and all other business functions

KEY DUTIES / TASKS :

• Managing the GM's agenda
• Arranging appointments, reservations, travel.
• Providing to GM ad hoc documentation on specific request
• Ongoing support by acting as a point of contact between the different business areas (Finance, Sales, Legal, HR, Communications, Operations)
• Arranging meetings, conferences, and any preparations and organizational aspects for these events
• Managing correspondence incoming and outgoing
• Working closely with HR and / or Communications to prepare company releases and events
• Making contacts of a sensitive, complex, confidential nature on behalf of the executive
• Substantial contact with internal / external individuals at all levels

KNOWLEDGE AND SKILLS :

Knowledge required :

• Italian language - fluent both written and spoken
• English language - fluent both written and spoken
• Spanish language - would be an advantage
• Good computer skills

Skills required :

• Effective listening and verbal communication skills
• Ability to handle matters that are highly confidential
• Sense of urgency
• Time commitment and accuracy
• Must be assertive, creative, and be able to work independently and anticipate and address issues in the executive's absence
• Must be innovative and make substantial individual judgments and recommendations
• Must be able to work with associates in multiple roles and with all levels including senior management.
• Must effectively work in a fast-paced environment
• Able to multi-task and prioritize as necessary

EDUCATION AND EXPERIENCE :

• Diploma languages or Economic studies
• Previous experience in similar rolesAcquired a significant and extensive experience in the role of organizational contexts within multinationals