Administrative Assistant

Benefits Lunch voucher (€6.50 / day), Working from home one day per week is available after the training period

A Japanese multinational company specializing in the development, manufacturing, and distribution of medical and optical equipment on the outskirts of Milan is urgently seeking a proactive and detail-oriented Administrative Assistant to support daily business operations.

In this role, you will be responsible for arranging business trips for the team, issuing invoices, purchasing office supplies, and maintaining a safe and organized office environment.

Ref : MF46591

ELIGIBLE APPLICANTS :

• NOT eligible : Student visa, Requiring visa sponsorship

WORK TYPE : On-site

VISA SUPPORT : No

TYPE : Full-time

WORKING HOURS : 09 : 00–18 : 00 (30-minute flexibility available)

START : ASAP

LOCATION : Suburbs of Milan

BENEFITS : Lunch voucher (€6.50 / day), Working from home one day per week is available after the training period

Main Responsibilities :

• Provide general administrative and clerical support to the office and executive team
• Answer and manage incoming phone calls in a professional manner
• Schedule and arrange business trips (transportation, accommodations)
• Perform data entry tasks using Microsoft Business Central (ERP)
• Manage office supplies, ordering and tracking inventory
• Assist with creating and sending invoices and quotations
• Support general office operations and ensure day-to-day functionality

Ideal Candidate :

• At least 3 years of relevant administrative experience
• Excellent phone etiquette and strong verbal / written communication skills
• High attention to detail and organizational ability
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Experience using ERP systems, preferably Microsoft Business Central
• Ability to multitask, prioritize work, and work independently
• Associate’s degree or higher in Business Administration or a related field
• Proactive, responsible, and self-motivated personality

All applicants must have the right to work in Italy as visa support is not available.

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