Account Payable

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We are building the next generation hospitality brand. Our mission is to design experiential places for individual wellbeing and corporate culture optimization. Our purpose is to make city breaks and workations less apologetic, more purposeful and tuned to the self. Modern properties and offbeat places immersing guests within local experiences. A combination of public and private spaces flexing between community and quiet reflection. Hospitality transcending the whole and delivering a sense of self. A service geared to and placing emphasis on our guests’ and employees’ emotional intelligence. It is all about the brand experience, the brand story and the location; It is focused on the hotel, its design and art curation, its experiences and cultural programming. http://cardohotels.com/

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Overall Job Purpose

An Accounts Payable covers the essential functions of managing a company's financial obligations to its vendors, suppliers, and creditors. AP specialists or clerks are crucial for maintaining cash flow, ensuring timely payments, and preserving vendor relationships.

Competencies

• Reconciliation & Reporting, vendor statements with internal records to identify and resolve outstanding balances or discrepancies.
• Vendor Management
• Compliance & Documentation, ensuring compliance with company policies, financial regulations, and tax requirements (e.g., 1099 reporting).
• Payment Processing, preparing payment batches, including checks, electronic transfers (ACH), and wire transfers.
• Invoice Processing, matching invoices to purchase orders (PO) and receiving documentation (often called "three-way matching") to ensure goods or services were received.
• Spend Analysis and Cost Control, analyzing vendor data to identify trends, opportunities for bulk purchasing discounts, or redundant spending across departments.
• Working with the Procurement team to optimize payment terms and secure early payment discounts where financially advantageous.

Qualifications, Skills & Experience

• Basic Accounting Knowledge: Understanding of accounting principles, including debits, credits, and the general ledger. Strong understanding of finance and accounting
• Attention to Detail & Accuracy: Essential for precise data entry and reviewing invoices to prevent errors or fraud.
• Organizational Skills: Required to manage high volumes of invoices, documents, and deadlines.
• Affinity with a more refined lifestyle
• Problem-Solving: The ability to investigate and resolve discrepancies between invoices, purchase orders, and receiving reports.

Candidate profile

Education and Experience

Minimum 2-year experience in similar role in comparable property with sizeable rooms and meeting spaces.

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Seniority level

• Entry level

Employment type

• Full-time

Job function

• Accounting/Auditing and Finance

Industries

• Hospitality