PMO Coordinator

Location

Ferrara, Emilia‑Romagna, Italy

Who We Are

As a PMO, you will utilize your project management expertise to coordinate the successful delivery of complex cybersecurity projects and programs. This role involves managing multiple workstreams, maintaining compliance with PMO standards, and collaborating across diverse teams to support efficient operations in a fast‑paced and dynamic environment. You will help enable seamless communication between stakeholders, track progress against delivery goals, and foster continuous improvement to enhance outcomes for both clients and internal teams.

What You’ll Be Doing

• Coordinate activities across multiple cybersecurity project workstreams, ensuring alignment with organizational priorities.
• Support project managers by managing deliverable prioritization, resource allocations, and scheduling.
• Maintain clear, comprehensive documentation of milestones, reports, and KPIs to ensure alignment across stakeholders.
• Organize and facilitate project‑related meetings, including workshops, steering committee sessions, and progress reviews.
• Embed and enforce project management templates and governance frameworks within project teams.
• Collaborate with stakeholders to resolve cross‑project dependencies and address potential resource conflicts early.
• Assist in the management of risk and issue registers, transforming flagged risks into actionable treatment strategies.
• Monitor financial performance, assisting with budgeting and financial tracking efforts.
• Prepare project deliverables and maintain an audit‑ready trail of activities for internal reviews or client inspections.
• Collaborate across teams to prepare accurate and insightful project dashboards and executive summaries.
• Support the preparation of client‑facing board reports, communicating risks, progress, and recommendations in concise formats.
• Ensure senior stakeholders remain informed of key decisions and serve as a crucial contact point for escalations.
• Review the effectiveness of project management methodologies, providing recommendations for streamlining workflows.
• Capture and disseminate lessons learned, contributing to NTT DATA’s best practice repository for use on future engagements.
• Proactively identify process gaps, proposing solutions to prevent delays in subsequent projects.

What You’ll Bring Along

• Bachelor’s degree in Project Management, IT Administration, or related disciplines.
• Minimum 3–5 years in technical project administration roles or hands‑on collaboration with medium‑scale PMOs.
• Knowledgeable in fundamental cybersecurity concepts, ideally combined with exposure to digital transformation projects.
• Proficient with industry‑standard tools for project management, including Jira, Microsoft Project, or Smartsheet.
• Demonstrated ability to manage data in highly regulated environments with secure software lifecycle management processes.
• PRINCE2 Foundation or Practitioner Certification (Required) or equivalent qualifications such as PMP.
• Familiarity with Agile/Scrum principles is strongly desired (CSM certification a plus).
• Experience with client‑facing programs handling IT delivery risks.
• Success delivering metrics‑driven results (within IT consulting, cybersecurity, or client service advisory).

Seniority Level

Associate

Employment Type

Full‑time

Job Function

Project Management and Information Technology

Industries

IT Services and IT Consulting