Document Controller

Main Responsibilities and Contents

• Ensures that documents are handled according to organization internal procedures, contractual and project‑specific requirements during project execution;
• Ensures that each Project Document has the required amount of metadata to ensure easy retrieval and identification;
• Ensures that all relevant contractual and specific project documents are safely stored in the Document Management System (DMS).

Tasks

• Be the central point of contact for the project team for all issues relevant to Project Document Management;
• Setup and manage the project specific Document Management System according to the standards of the organization;
• Define general requirements for documents by project‑specific coordination procedures (e.g. Document Coding, Document Compilation, Vendors / Subcontractors Documents);
• Train the project team on Document Management process and DMS;
• Support all partners (e.g. customer, vendors, contractors, subcontractors or consultants) in project specific document management processes;
• Create and maintain an updated Master Document Register with all the required metadata;
• Check the formal correctness of internal and external documents, giving clear instruction on required revision whenever needed;
• Receive, verify and distribute internal and external project documentation in the DMS;
• Transmit documents to all partners in the project (e.g. internal disciplines, customer, vendors and consultants);
• Verify the status of vendors’ document submission and provide a prompt expediting of the delayed / uncompleted documents;
• Verify the status of the documents’ review/approval workflow and expedite the relevant responsible party;
• Verify the completeness of the final vendors’ documentation (Maintenance and Inspection Book);
• Create periodical reports on document exchange for project management reporting deviations in document submission from the various stakeholders;
• Provide an accurate and complete archive of project documents at the end of the project.

Profile

• Experience as Document Controller in engineering companies and with IT‑based Document Management Systems;
• Knowledge of PIRS Software;
• Fluent spoken and written knowledge of English and Italian;
• Capability to manage stressful situations;
• Good will, proactivity, ability to work both individually and in teamwork;
• Open mind to continuous improvement and professional growth.

Benefits

• International work environment in interdisciplinary and multinational teams;
• Participation in the growing market of sustainable green hydrogen;
• Flat hierarchies and short decision‑making routes;
• Flexible working time (flexible working hours at office and smartworking);
• Welfare plan;
• Agreements with special rates for local transportation means and fitness studio membership;
• Availability of canteen inside the company;
• Availability of public transportation infrastructure: Metrò green line M2, stop Lambrate, train Trenord, as well as speedway tangenziale est, exit Rubattino.

Company

thyssenkrupp nucera Italy is the Italian branch located in Milano, specialized on design and supply of electrochemical plants for the production of green hydrogen as well as chlorine and caustic soda. With more than 20 years of experience, the company offers new‑build and service solutions in many regions of the world.

Contact

HR department
thyssenkrupp nucera Italy, located in Milan
e‑mail: NCA-it.hrm@thyssenkrupp-nucera.com