Cost Management Coordinator FTC, Fleet Physical Supply Chain

Overview

The Fleet team within Amazon Logistics (last mile delivery operations) is looking for an Cost Management Coordinator (Fixed Term Contract - FTC) to support with Amazon fleet programs (branded and short term rentals) cost validation process and execution in Europe.

Key Responsibilities

• Own the recurring and non‑recurring charges for the new and idle Amazon branded fleet in Europe and for short‑term rental fleets deployed for high‑volume events.
• Ensure policy compliance, timely vendor payments and budget utilization.
• Accelerate cost processing, strengthen vendor relationships and engagement, enhance validation accuracy, broaden stakeholder support, and standardize workflows.
• Interact with internal finance, planning, central operations teams and external providers (fleet management companies, rental suppliers).
• Coordinate weekly with our IN‑Central Ops team to resolve invoice discrepancies, lead validation calls with suppliers and ensure SLA compliance.
• Support purchase order modifications and closures, monitor Coupa ticket resolution (e.g. SIM cases), standardize cost templates and check rate‑card updates between supplier and Amazon to improve process efficiency and data accuracy.

A Day in the Life

• Review and validate FMC monthly cost submissions from Central Operations team (idle and pre‑deployment categories) across all countries.
• Open rental purchase orders and coordinate with Central Operations on cost discrepancies to ensure timely escalation resolution.
• Lead the rental invoice validation Weekly Business Review to manage supplier escalations.
• Manually input Pre‑Approval Spend (PAS) data into systems applying accurate financial codes and resolve submission blockers.
• Track and update Actuals vs. PAS monthly data, analyze deviations and prepare Finance review inputs.
• Monitor and follow up on purchase order creation, modification and closure workflows with suppliers.
• Support weekly/biweekly calls with suppliers to ensure purchase order status alignment and cost submission verification.
• Track approval chain finalization and Coupa system validations, including appropriate ticket follow‑up and issue resolution.
• Manage monthly approval creation and uploads, ensuring SLA compliance and accuracy in documentation.
• Collaborate with FMCs to gather updated rate cards and structure them for idle/pre‑deployment cost validation.
• Standardize cost templates and optimize processes to reduce manual work and improve reporting efficiency.

About the Team

The Fleet Delivery and Redeployment team belongs to the Fleet Procurement and Capacity vertical within EU Global Fleet & Products (GFP). We are responsible for the physical supply chain of all fleet programs (branded vans & cargo bike rentals). Our north star is to build a lean and unified supply chain for fleet programs with end‑to‑end ownership of the fleet inventory.

Qualifications & Experience

• Bachelor’s degree or higher.
• Solid experience handling complex programs, ideally in supply chain, inventory management or cost control.
• Experience aggregating information and communicating effectively to internal and external stakeholders.
• Comfortable communicating and liaising with senior leadership.
• Fluent written and verbal English.

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