Document Controller/Projects Assistant

Join to apply for the Document Controller/Projects Assistant role at Zeeco, Inc.

The Projects Assistant will be responsible for performing a variety of activities related to the execution of projects. This fast-paced and demanding role requires the individual to take responsibility for controlling electronic documents on all projects. The assistant works alongside project managers and engineers to ensure that all documentation is submitted and received in accordance with project requirements, and that the documents list is maintained up to date.

Job Responsibilities

• Preparing document front sheets and transmittal notes for submittal
• Filling in CRS (comments resolution sheets) with customer comments to allow specialists to address them
• Submittal of outbound documentation / booking in of inbound documentation
• Adhere to procedures and record internal/client documentation within the data management system
• Record documentation inbound/outbound within the document list to ensure accurate records
• Adhere to project specific numbering and revision requirements
• Expediting of documents from clients, suppliers and internally to ensure project schedules are met
• Prepare Project Specifications list along with the Project Engineer
• Manage workload priorities that can change throughout the day
• Liaise with Quality, Purchasing, Manufacturing and sub-vendors to compile manufacturing records books
• Use resource tools such as ZOE, SAGE and the company quality management system
• Support the project team in preparing the project budgets
• Assist with the compilation of operating and maintenance manuals
• Work closely with the projecting team to ensure documentation is complete and projects are delivered on time and to budget

Additional Requirements

• A strong command of the Italian language and living close to the Italian office of Zeeco is essential

Job Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industry: Oil and Gas
• Location: Milan, Lombardy, Italy